Specialist - Financial Management & Compliances for Non-Profits

Job Summary

The Specialist – Financial Management & Compliances for Non-Profits will support Non-Profit Organizations (NPOs) in strengthening their financial management systems, governance processes, internal controls, statutory compliance, and grant management practices. The role will involve undertaking organizational and financial systems reviews, conducting pre-funding assessments, facilitating systems development and improvement initiatives, and evaluating the effectiveness of financial and compliance frameworks.

The position will also involve facilitating capacity-building programmes, engaging with nonprofit leadership and finance teams, negotiating and moderating client discussions, and supporting the development and implementation of robust grant management and reporting frameworks.

Detailed Terms of References:

I. s

· Conduct comprehensive reviews of financial management systems, administrative processes, governance arrangements, and internal control mechanisms of NPOs.

· Assess the adequacy and effectiveness of existing financial policies, procedures, systems, and operational practices.

· Review budgeting, accounting, financial reporting, procurement, payments, asset management, cash management, and financial documentation processes.

· Identify gaps, risks, control weaknesses, and opportunities for improvement in organizational systems and practices.

· Develop practical recommendations and support NPOs in designing, strengthening, and documenting financial management systems and standard operating procedures (SOPs).

· Assist in developing or revising financial policies, delegation of authority matrices, approval workflows, and internal control frameworks.

· Prepare systems review reports outlining key findings, risk areas, recommendations, and timelines for corrective action.

II. Pre-Funding Assessments, Reviews and Evaluations

· Undertake pre-funding assessments of prospective grantee organizations to evaluate their financial management capacity, governance practices, internal controls, and compliance readiness.

· Review organizational documents, financial statements, budgets, audit reports, statutory registrations, policies, and other relevant records as part of the assessment process.

· Identify financial, operational, governance, and compliance risks that may affect the effective utilization of grant funds.

· Recommend appropriate risk mitigation measures, capacity-building interventions, and funding-related control requirements based on assessment findings.

· Conduct periodic systems reviews, financial management reviews, and evaluations of supported organizations, as required.

· Prepare assessment and evaluation reports to support informed funding decisions and ongoing grant monitoring.

III. Systems Development and Institutional Strengthening

· Work with NPOs to develop and strengthen financial management systems in line with their organizational size, operational complexity, funding arrangements, and compliance obligations.

· Assist organizations in establishing appropriate financial controls, documentation standards, authorization processes, and segregation of duties.

· Recommend improvements to accounting systems, financial data management, reporting tools, and relevant digital processes.

· Support the development of risk registers, compliance trackers, financial monitoring tools, and management reporting mechanisms.

· Provide technical guidance to nonprofit leadership and finance teams on implementing agreed systems improvements.

IV. Facilitation of Capacity-Building Programmes

· Identify financial management, grant compliance, governance, and organizational systems capacity gaps among NPOs.

· Design, organize, and facilitate capacity-building programmes, workshops, training sessions, and learning interventions for nonprofit leadership, finance teams, programme teams, and other relevant stakeholders.

· Develop training materials, practical tools, case studies, checklists, and guidance documents on financial management and compliance-related topics.

· Provide hands-on guidance and follow-up support to help participating organizations apply learning in their operational context.

· Document key learning, recurring challenges, good practices, and areas requiring further technical support.

V. Client Engagement, Negotiations and Moderation

· Establish and maintain professional working relationships with NPO leadership, finance personnel, programme teams, governing bodies, donors, and other relevant stakeholders.

· Facilitate discussions with clients to understand their operational context, financial management challenges, organizational priorities, and compliance requirements.

· Present assessment findings, explain identified risks, and discuss practical and proportionate corrective measures.

· Facilitate constructive negotiations on proposed recommendations, implementation timelines, documentation requirements, risk mitigation measures, and capacity-building support.

· Moderate discussions among diverse stakeholders to build consensus, manage differing perspectives, and establish clear expectations and agreed actions.

· Address client queries and provide appropriate guidance on financial management systems, grant administration, and compliance expectations.

· Maintain records of client discussions, decisions, commitments, and follow-up actions to ensure accountability and continuity.

VI. Grant Management and Reporting Framework

· Support the development, implementation, and review of grant management frameworks covering the grant lifecycle, from assessment and onboarding to monitoring, reporting, and closure.

· Assist in establishing grant management procedures, documentation requirements, approval processes, financial monitoring tools, and reporting schedules.

· Review grant budgets, fund utilization reports, expenditure statements, financial reconciliations, and supporting documentation, as applicable.

· Monitor grant utilization against approved budgets, funding conditions, and agreed financial and reporting requirements.

· Track grant-related reporting deadlines, outstanding documentation, compliance gaps, and agreed corrective actions.

· Identify risks relating to unspent funds, unsupported expenditure, budget variances, ineligible costs, delayed reporting, and non-compliance with grant conditions.

· Coordinate with programme and finance teams to resolve reporting discrepancies and strengthen the quality and timeliness of grant reporting.

· Recommend improvements to grant management systems to promote transparency, accountability, consistency, and effective utilization of funds.

VII. Financial Compliance, Risk Management and Documentation

· Review relevant statutory, regulatory, donor-specific, and grant-related compliance requirements applicable to NPOs, based on their legal status, funding sources, and jurisdiction.

· Support organizations in identifying applicable compliance obligations and developing systems to monitor compliance deadlines and requirements.

· Review the adequacy of financial documentation, audit trails, approval records, and supporting evidence for financial transactions.

· Assist in identifying and documenting financial and compliance risks and recommend appropriate preventive and corrective measures.

· Support the preparation of compliance reports, risk assessments, action trackers, and management updates.

· Maintain confidentiality, professional independence, and appropriate handling of financial and organizational information.

· Escalate significant control weaknesses, suspected irregularities, or material compliance concerns through the appropriate channels.

This job entails extensive travel both within and outside the country.

Required Key Qualification & Skills

A. Educational Qualifications

· A specialized degree in Financial Management, Finance, Accounting, Commerce, or a related discipline.

· Professional qualifications such as Chartered Accountant (CA), MBA in Finance, or a degree in Law (LLB) will be preferred.

B. Relevant Experience

· Specialized knowledge of financial management, accounting principles, budgeting, financial reporting, and internal control systems.

· Understanding of organizational management, governance structures, policies, procedures, and institutional systems.

· Working knowledge of the legal and regulatory framework applicable to nonprofit organizations in India, particularly the Income Tax Act, Foreign Contribution (Regulation) Act (FCRA), and applicable labour laws.

· Understanding of grant management processes, donor requirements, financial accountability, documentation, and reporting frameworks.

· Awareness of current development-sector issues, nonprofit institutional challenges, and the operational context in which development organization functions.

C. Technical Knowledge

• Specialized knowledge of financial management, accounting principles, budgeting, financial reporting, and internal control systems.
• Understanding of organizational management, governance structures, policies, procedures, and institutional systems.
• Working knowledge of the legal and regulatory framework applicable to nonprofit organizations in India, particularly the Income Tax Act, Foreign Contribution (Regulation) Act (FCRA), and applicable labour laws.
• Understanding of grant management processes, donor requirements, financial accountability, documentation, and reporting frameworks.
• Awareness of current development-sector issues, nonprofit institutional challenges, and the operational context in which development organization functions.

D. Essential Competencies and Attitude

• Strong motivation and commitment to working in the nonprofit and development sector.
• Analytical thinking and the ability to review financial and organizational systems, identify gaps, and recommend practical improvements.
• Strong written and verbal communication, report-writing, facilitation, and presentation skills.
• Ability to engage with nonprofit organizations, facilitate discussions, and manage stakeholder expectations constructively.
• Strong interpersonal skills, professional integrity, attention to detail, and a solution-oriented approach.
• Ability to work independently, manage multiple assignments, and collaborate effectively with diverse stakeholders.

Interested candidates may please send their CV at hr@cpaservices.global.

Pay: ₹50,000.00 - ₹120,000.00 per month

Benefits:

• Health insurance
• Provident Fund
• Work from home

Work Location: In person