Site Inventory Executive (EPCM Projects)

Looking for Site Inventory Executive (EPCM Projects)

Location:

Experience:

Role summary

The Site Inventory Executive controls all project material at site, from vendor delivery to issue and closure. The role keeps stock records accurate, reconciles material against project quantities, and gives management timely MIS reports.

Key responsibilities

Vendor GRN and material receipt

• Receive incoming material against approved PO, delivery challan and invoice.

• Check quantity, make, specification and visible damage before acceptance; coordinate QA/QC inspection where required.

• Prepare and post GRN in the ERP within 24 hours of receipt.

• Record shortages, excess and damaged items; raise discrepancy reports and follow up with vendors and Purchase.

• Maintain test certificates, warranty cards and delivery documents for each receipt.

Stores management and material issue

• Issue material to contractors and site teams only against approved Material Issue Requests.

• Maintain bin cards, stock registers and location-wise storage at site.

• Track returnable items, tools, scaffolding and client-supplied material separately.

• Ensure safe, orderly storage as per material type (pipes, ducts, panels, sheet metal, electrical items, chemicals).

Physical material verification

• Conduct periodic physical stock verification (weekly cycle counts and monthly full counts).

• Compare physical stock with ERP balances and report variances with reasons.

Reconciliation

• Reconcile material received, issued, consumed, returned and balance against BOQ / BOM quantities.

• Prepare contractor-wise material reconciliation for free-issue material before bill certification.

• Reconcile vendor GRNs with invoices and POs; flag pending GRNs and unbilled receipts to Accounts.

• Prepare surplus and scrap statements at project close-out and arrange material transfer between sites.

MIS reporting

• Send daily material receipt and issue reports to the Project Manager.

• Prepare weekly stock status, pending delivery and shortage reports.

• Submit monthly inventory MIS: stock value, consumption vs. BOQ, wastage %, slow-moving and nonmoving items.

• Raise timely alerts on critical items with low stock to avoid site delays

Skills and competencies

• Working knowledge of ERP inventory modules (GRN, MIR, stock ledger). • Good MS Excel skills: VLOOKUP/XLOOKUP, pivot tables, reconciliation sheets.

• Ability to read BOQs, BOMs and basic MEP drawings to identify materials.

• Familiarity with GST documents: e-way bill, delivery challan, tax invoice. • Accuracy, documentation discipline and integrity in handling company material.

• Communication in English and Hindi; local language (Marathi, Telugu or Kannada) as per site is an advantage.

Other requirements

• Willing to work at site and travel between Mumbai, Hyderabad and Bengaluru as projects require.

• Two-wheeler with valid licence preferred.