Designation: Senior Tender Executive / Assistant Manager
Location: Chennai
Role Objective
To identify, evaluate, and participate in Government & PSU tenders through the GeM portal and other e-procurement platforms for international freight forwarding and logistics services, ensuring compliance, competitiveness, and profitability.
Key Responsibilities
1. GeM Portal Management
- Register, maintain, and update company profile on GeM
- List logistics / freight forwarding services as per GeM norms
- Monitor live, upcoming, and closed bids daily
- Participate in:
- Bids (BOQ, L1)
- Reverse auctions
- Bid modifications & withdrawals
2. Tender Evaluation & Bid Management
- Identify relevant government / PSU / autonomous body tenders
- Read, analyze, and interpret:
- NIT / RFP / Tender documents
- Eligibility & technical criteria
- Prepare bid/no-bid analysis with risk assessment
- Track corrigendums, amendments, and clarifications
3. Pricing & Commercials
- Prepare costing and pricing for logistics services:
- Air & sea freight
- Customs clearance
- Inland transportation
- Handling & allied charges
- Coordinate with operations and finance for:
- Cost inputs
- Margin approvals
- Ensure competitive yet profitable pricing
4. Documentation & Compliance
- Prepare and upload all tender documents:
- Company registration documents
- Financial statements
- Experience / work completion certificates
- Ensure compliance with:
- EMD / PBG / Security deposit requirements
- Turnover & experience criteria
- MSME / startup exemptions (if applicable)
5. Pre-Bid & Post-Bid Activities
- Draft and submit pre-bid queries
- Attend pre-bid meetings (online/offline)
- Respond to buyer clarifications on GeM
- Track tender results, LOA, and contract awards
- Support contract finalization and handover to operations
6. Coordination & Reporting
- Coordinate with:
- Sales
- Operations
- Finance
- Banks (BGs, EMDs)
- Maintain tender tracker & MIS reports
- Report win/loss analysis to management
Required Knowledge & Skills
Technical / Functional Skills
- Strong working knowledge of GeM portal
- Understanding of government tendering process
- Good knowledge of:
- International freight forwarding
- Incoterms
- Basic customs & logistics operations
- Experience with EMD, PBG, LD clauses, GCC/SCC
Tools
- Advanced MS Excel (costing, comparison)
- PDF tools
- Digital Signature (DSC)
- Basic ERP / CRM knowledge preferred
Soft Skills
- Strong analytical & decision-making skills
- Attention to detail (zero-error documentation)
- Good written & verbal communication
- Ability to work under strict deadlines
- Stakeholder coordination skills
Experience & Qualification
- Experience:
- 3–7 years in Government / PSU tendering
- Preferably in logistics / freight forwarding / transportation
- Education:
- Graduate (Commerce / Management / Logistics preferred)
- MBA or logistics certification is an added advantage
Key Performance Indicators (KPIs)
- Number of qualified bids submitted
- Tender success / win ratio
- Revenue generated from government contracts
- Compliance & rejection rate (should be minimal)
- Timely submission & documentation accuracy
How to Apply:
Phone: +91 96001 20611
Job Type: Permanent
Pay: ₹28,000.00 - ₹35,000.00 per month
Application Question(s):
- How many years of relevant experience you have in Tender Management?
- What is your current salary (Monthly take home)?
- What is your expected salary (Monthly take home)?
- What is your notice period?
Work Location: In person
