Senior Stores Executive

Job Purpose

To lead and manage all stores and inventory operations ensuring accurate

inventory control, timely material availability, optimized stock levels,

compliance to safety & quality standards, and effective coordination with

production, purchase, logistics, and finance teams.

Key Responsibilities

1. Stores & Inventory Management

• Overall responsibility of RM, WIP, FG, bought-out parts, consumables,

spares, tools, and packaging materials.

• Ensure FIFO / FEFO compliance and proper material identification &

traceability.

• Maintain optimum inventory levels to avoid line stoppages or excess

inventory.

• Monitor inventory accuracy through daily, weekly & monthly stock

verification.

• Ensure zero negative stock and high system vs physical stock accuracy

(>99%).

2. Material Receipt & Dispatch

• Ensure proper GRN processing, quantity & quality verification at receipt

stage.

• Coordinate with Quality for incoming inspection & rejection handling.

• Control dispatch of FG / job work materials with correct documentation

(Invoice, E-way bill, Challan).

• Manage returnable & non-returnable gate pass systems.

3. System & Documentation Control

• Ensure all transactions are correctly posted in SAP.

• Maintain documentation for GST, audits, statutory compliance, and

traceability.

• Ensure job work material accounting as per GST rules.

• Maintain records of scrap generation, disposal, and approval.

4. Coordination & Planning

• Coordinate with Production, PPC, Purchase, Quality, Logistics, and

Finance.

• Support production planning by ensuring timely availability of materials.

• Work closely with Purchase for shortage follow-ups, slow-moving &

obsolete inventory control.

• Participate in monthly inventory review & MIS meetings.

5. Team Management

• Lead, train, and develop storekeepers, supervisors, and helpers.

• Ensure proper shift planning and manpower utilization.

• Define KPIs and monitor performance of stores team.

• Promote discipline, accountability, and continuous improvement culture.

6. Safety, 5S & Compliance

• Ensure compliance to EHS norms, material handling safety, and fire

safety.

• Implement and sustain 5S / Lean / Kaizen practices in stores.

• Ensure safe stacking, racking load limits, aisle marking, and signage.

• Reduce material damage, mishandling, and accidents.

7. Continuous Improvement & Cost Control

• Drive initiatives for:

• Inventory reduction
• Space optimization
• Handling time reduction
• Digitization / barcode / QR code systems

• Control material losses, pilferage, and scrap.

• Support internal, external, and customer audits.

Key Performance Indicators (KPIs)

• Inventory accuracy (%)

• Stock turnover ratio

• Inventory holding cost

• Line stoppages due to material shortage

• Audit compliance score

• Scrap & obsolescence value

Qualification & Experience

• Education: Graduate / Diploma in Engineering, Supply Chain, Materials

Management, or equivalent

• Experience: 815 years in Stores / Inventory management in manufacturing

industry

• Industry Preference: Automotive / Stamping / Fabrication / Heavy

Engineering

Skills & Competencies

• Strong knowledge of inventory control & ERP systems

• Understanding of GST & job work compliance

• Leadership & people management skills

• Analytical & problem-solving ability

• Good communication & coordination skills

• Exposure to Lean, 5S, TPM preferred