Senior Expense Accountant

Description: Senior Expense Accountant
The Opportunity Are you a detail-oriented, highly analytical finance professional with deep experience in expense reimbursement operations, international disbursements, and month-end accounting? We are looking for a Senior Expense Accountant to drive our operational expense accounting and payment processes across our 50+ international entities. You will manage end-to-end expense operations, lead banking disbursements, post critical month-end accruals, and resolve advanced escalations. By partnering cross-functionally with HR, Tax, Payroll, and Audit teams, you will play a key role in strengthening operational excellence, elevating the employee experience, and maintaining world-class financial controls in a dynamic global environment.
About the Team As an integral member of the international expense operations team supporting EMEA and APAC, you will report directly to the International Expense Manager. Our team culture emphasizes collaboration, accountability, and continuous process improvement. You will step into a hybrid work setup, working in the Bangalore office a minimum of three days a week to enable close partnership with stakeholders while maintaining flexibility. With minimal travel requirements, you can stay focused on day-to-day accounting operations, payment integrity, and regional close priorities.
Your Role

• Expense Operations & Escalations: Review/approve/reimburse expense reports in your assigned entities. Manage high-volume regional shared inboxes (International/India), categorizing and resolving employee inquiries, Expensify workflow escalations, and system-generated report actions.
• Mentorship & Team Leadership: Act as the senior subject matter expert on the floor. Serve as an escalation point and mentor, providing internal guidance, clarification, and training to junior team members on complex policy interpretations.
• Banking & Disbursements: Establish and distribute monthly payment schedules. Own, audit, and update the global repository of 1,600+ bank templates for evolving banking standards. Prepare, upload, and route international entity and India payment files for designated managerial approvals. Own, audit, and update the global repository of 1,600+ bank templates for evolving banking standards.
• Process Improvement: Actively research, test, and implement direct upload methods and system enhancements to eliminate manual banking templates and streamline global payment architecture.
• Month-End Close & Financial Reporting: Calculate and post month-end expense accruals and expense journals for international and India entities.
• Policy Compliance & HR Investigations: Interpret complex expense policy questions, evaluate exceptions and seek necessary exception approvals, and review final expense claim settlements for resigning personnel. Partner closely with HR to investigate audit flags, unusual activity, and policy breaches.
• Cross-Functional & Audit Collaboration: Facilitate statutory audit readiness by working directly with international external auditors and India Statutory Auditors on documentation requests. Coordinate with International Tax for Corporate Income Tax (CIT) filings, and partner with International Payroll to furnish accurate data for statutory filings.

What You Will Bring

• Bachelor’s degree in Accounting, Finance, Commerce, or a related discipline; CA Inter, CMA, or CPA coursework preferred.
• 5+ years of progressive accounting experience, with a substantial focus on expense operations, travel & entertainment (T&E) accounting, and corporate disbursements in a multinational environment.
• Expert-level Microsoft Excel skills (advanced nested formulas, XLOOKUP, PivotTables, Power Query, dynamic arrays, and large-scale data manipulation).
• Proven hands-on experience handling electronic banking platforms, batch payment preparation, multi-currency disbursements, and complex banking template maintenance.
• Solid working knowledge of modern expense management systems (Expensify, Concur, or similar) and global ERP platforms (NetSuite, SAP, or Oracle).
• Working familiarity with India Statutory Audit requirements, CIT tax filing report preparation, and month-end journal/accrual accounting.
• Excellent written and oral communication skills, with the ability to articulate policy decisions professionally and partner cross-functionally across regional borders.

Work Arrangement This role operates in a hybrid capacity, blending the benefits of remote work with the advantages of in-person collaboration. In locations where our workplace policy applies (i.e. San Jose, Durham, Mexico City, Bangalore, Pune, Hoofddorp, Belgrade, Barcelona, Singapore, Sydney, and Tokyo), employees are expected to work onsite a minimum of 3 days per week to foster collaboration, team alignment, and access to in-office resources. Workplace type may vary based on location and team requirements. Please speak with your recruiter for details. Additional team-specific guidance and norms will be provided by your manager.