Robspray Technology Systems Pvt Ltd.

Role & responsibilities Answer calls and transfer them to concerned person, Visitor Management Attendance and leave record management. Courier Management, opening, dating, copying and circulating incoming post. Make contact list of relevant numbers and contact information. Follow up on timely bills submission and payouts. Check stationary levels and ordering new supplies. Calendar Management, Travel Arrangements Visa, Flight & hotel booking. Maintain an electronic and hard copy filing system Vendor Management Handle MIS report and Budget Management Review monthly budget, Petty cash management & reimbursement. Manage operation activities for received orders. Pantry and office events management. Maintain employee records (Joining & Relieving, salary details, etc). Onboarding, Induction, Recruitment, Offer Letters, Exit Formalities, etc. Prepare reports and presentations. Follow-up with all concerned (internal staff, clients, suppliers, customers) Served as the mediator between the Director and the rest of the staff. Maintain a safe and secure work environment, develop personal growth opportunities. Review and approve supply requisitions. Purchase materials and forms by obtaining requirements, negotiating price, quality, and delivery, approving invoices. Ensure the Sales order cycle will be completed on time smoothly without any interruption. Assist in day-to-day office operations and administrative tasks. Prepare, manage, and organize documents and records. Draft and respond to emails in a professional manner. Follow up with internal departments and external parties as needed. Coordinate with team members to ensure smooth workflow. Perform other duties as assigned to support the office staff. Research and conduct data to prepare relevant documents. Preferred candidate profile A result oriented Executive Assistant with 3-8 year extensive experience. Motivation to take independent responsibility as well as ability to contribute and be a productive team member. Proven ability in adopting, implementing & monitoring to improve quality & productivity. Excellent communication & exceptional interpersonal and manpower management skills with the ability to lead large teams & establish relationships with key players in the industry. Assist executive and managers on multiple organizational levels. Manage multiple schedules and maintain communication across teams. Focused, consistent, punctual and reliable. Organized and trustworthy with confidential and personal information. Uphold a strict level of confidentiality. Develop and sustain a level of professionalism among staff and clientele.