Company: Pantheon Digitals Pvt Ltd
Location: Saket, New Delhi
Department: Administration & Accounts
Employment Type: Full-Time
Work Mode: Work from Office
Job Overview
Pantheon Digitals Pvt Ltd is looking for a responsible, organized and detail-oriented Receptionist cum Admin & Accounts Officer to manage front-desk operations, administrative activities, billing, payment collections and basic accounting functions.
The ideal candidate should have practical knowledge of Tally, GST, TDS, invoice generation, bank reconciliation and accounting documentation. The candidate will also be responsible for communicating with clients regarding outstanding payments and ensuring timely collections.
We are looking for someone who can independently manage day-to-day administrative and accounting operations while maintaining professional communication with clients, vendors and employees.
Key Responsibilities1. Reception & Front Desk Management
- Manage the company's reception and handle incoming phone calls.
- Welcome and assist visitors, clients and business associates.
- Handle incoming and outgoing correspondence.
- Coordinate meetings, appointments and office communications.
- Maintain a professional and organized front-desk environment.
2. Billing & Invoice Management
- Prepare and generate customer invoices, bills and quotations.
- Ensure invoices are accurate and shared with clients on time.
- Maintain proper records of all invoices, payments and outstanding amounts.
- Track invoice due dates and upcoming payment deadlines.
- Coordinate with the accounts team for billing-related queries.
3. Payment Follow-ups & Collection Management
- Regularly call clients and customers for pending payments.
- Follow up with clients before and after invoice due dates.
- Maintain an updated payment follow-up tracker.
- Coordinate with clients to resolve billing discrepancies.
- Ensure timely payment collections and reduce overdue receivables.
- Share payment reminders through email and WhatsApp.
- Escalate long-pending payments to management.
4. Accounts & Reconciliation
- Maintain day-to-day accounting records using Tally.
- Perform bank statement reconciliation.
- Assist with GST reconciliation and documentation.
- Handle TDS reconciliation and maintain deduction records.
- Verify vendor bills, purchase invoices and expense records.
- Maintain customer ledgers, vendor ledgers and outstanding payment statements.
- Coordinate with external CA/accounting professionals for GST, TDS and other statutory filings.
- Maintain proper financial documentation and accounting records.
5. Office Administration
- Manage office supplies, stationery and general administrative requirements.
- Maintain employee attendance and basic administrative records.
- Coordinate with vendors and service providers.
- Assist management with documentation and reporting.
- Ensure smooth day-to-day office operations.
Required Skills & Qualifications
- Graduate in Commerce, Accounting, Business Administration or a related field.
- 2–5 years of relevant experience in administration, accounts or front-desk management.
- Practical working knowledge of Tally.
- Good understanding of GST, TDS and basic accounting.
- Experience in invoice generation and payment collection follow-ups.
- Knowledge of bank reconciliation and ledger maintenance.
- Good command of MS Excel, Word and email communication.
- Strong verbal and written communication skills.
- Good telephone etiquette and client-handling skills.
- High attention to detail and accuracy.
Preferred Candidate Profile
- Candidates with previous experience in small or medium-sized companies.
- Someone who can independently handle billing and administrative responsibilities.
- Experience coordinating with CA firms for GST and TDS filings.
- Someone who is proactive, disciplined, organized and comfortable following up with clients for payments.
Pay: ₹20,000.00 - ₹35,000.00 per month
Benefits:
- Commuter assistance
- Flexible schedule
- Health insurance
- Leave encashment
- Paid time off
- Provident Fund
Application Question(s):
- How many years of experience do you have working with Tally?
Do you have practical experience in GST and TDS reconciliation?
Have you independently handled invoice generation and customer payment follow-ups?
Are you comfortable making daily phone calls to clients for outstanding payment collections?
What is your current salary and expected salary?
How soon can you join?
Work Location: In person
