Purchase Process Executive

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier). The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets.

Key Responsibilities

• Purchase Order Processing: Create, change, and track purchase orders and requisitions using SAP MM/S4HANA modules.
• Goods & Service Receipts: Post material goods receipts or accept service entry sheets when shipments or services arrive.
• Invoice Verification: Match vendor invoices against purchase orders and goods receipts to resolve discrepancies.
• Three-Way Matching: Perform a strict 3-way match verifying vendor invoice details against the Purchase Order (PO), Goods Receipt Note (GRN/MIGO), and service entry sheet
• Vendor Coordination: Communicate with suppliers regarding order confirmations, delivery schedules, and billing issues.
• Additional Responsibilities: Support any other procurement, finance administration, or operational coordination tasks as assigned by the reporting manager or business team

Key Requirements

• System Experience: Knowledge of database systems and enterprise resource planning (ERP) software. Hands-on experience with SAP MM (Materials Management) or FICO integration is preferred.
• Process Knowledge: Strong understanding of the Procure-to-Pay (P2P) workflow.
• Communication: Good verbal and written skills to coordinate with cross-functional teams and vendors.
• Attention to Detail: Ability to audit line items, tax codes, and pricing terms

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?