Role Overview
We are looking for a commercially driven and proactive Purchase Executive with experience in IT procurement, vendor management, inventory control, and purchase order processing.
The ideal candidate should have a strong network of IT OEMs, authorized distributors, and suppliers, along with excellent negotiation skills to secure competitive pricing, favourable credit terms, and timely product availability.
Key Responsibilities
1. Purchase Order Management
- Create, process, and track purchase orders through Zoho.
- Coordinate with sales and finance teams for procurement and payments.
- Track order confirmations, dispatches, and delivery schedules.
- Maintain purchase orders, quotations, invoices, and commercial records.
2. Vendor Management & Negotiation
- Develop relationships with IT OEMs, distributors, and suppliers.
- Negotiate competitive pricing, discounts, project pricing, and credit terms.
- Compare vendor quotations and identify cost-effective options.
- Resolve pricing, stock availability, delivery, and warranty-related issues.
- Build a strong vendor network to secure better commercial benefits.
3. Inventory & Stock Management
- Maintain accurate stock and inventory records.
- Monitor incoming shipments, pending orders, and product allocations.
- Coordinate procurement based on sales orders and demand forecasts.
- Identify slow-moving, excess, and obsolete inventory.
- Conduct periodic stock reconciliation.
4. Cost Optimization & Procurement Planning
- Identify opportunities for procurement cost savings.
- Monitor vendor schemes, market pricing, and product availability.
- Support sales teams with updated purchase costs.
- Optimize working capital through effective inventory and credit management.
5. Zoho & Reporting
- Maintain purchase and inventory records in Zoho.
- Generate reports on purchase orders, stock availability, and pending deliveries.
- Maintain vendor databases and pricing history.
- Coordinate with finance for invoice verification and vendor payments.
Required Skills & Qualifications
- Graduate in Commerce, Business Administration, Supply Chain Management, or a related field.
- 2–5 years of relevant experience in purchase/procurement.
- Experience in IT distribution, IT hardware, cybersecurity, or software licensing preferred.
- Hands-on experience with Zoho Inventory, Zoho Books, Zoho ERP, or similar ERP systems.
- Strong vendor network within the IT distribution industry.
- Excellent negotiation and commercial management skills.
- Good knowledge of inventory management, purchase orders, and credit terms.
- Proficiency in MS Excel and procurement reporting.
- Strong communication, coordination, and follow-up skills.
Key Performance Indicators (KPIs)
- Procurement cost savings.
- Better vendor credit terms and payment conditions.
- Purchase order accuracy and turnaround time.
- Inventory accuracy and stock optimization.
- Vendor network development.
- Timely procurement and delivery fulfilment.
- Accurate Zoho reporting and documentation.
Candidate Profile
We are particularly interested in candidates who have existing contacts with IT OEMs, authorized distributors, and technology suppliers and can independently manage end-to-end procurement operations.
Pay: ₹10,000.00 - ₹38,000.00 per month
Benefits:
Work Location: In person
