Purchase and Procurement Associate

Job Description

Position Overview: We are seeking a detail-oriented and proactive Purchase and Procurement Associate to join our team. This role will be responsible for managing and overseeing the procurement process, ensuring the timely and cost-effective acquisition of goods and services. The ideal candidate will have a strong understanding of procurement procedures, excellent negotiation skills, and the ability to build and maintain relationships with vendors and suppliers. Key Responsibilities: Vendor Management: Identify and evaluate potential suppliers, maintain strong relationships with existing vendors, and ensure timely delivery of goods and services. Procurement Planning: Collaborate with various departments to understand their purchasing needs and develop procurement strategies to meet business requirements. Purchase Orders: Create and process purchase orders, ensuring accuracy in pricing, delivery terms, and product specifications. Cost Management: Monitor and analyze spending patterns, negotiate prices, and look for opportunities to reduce costs while maintaining quality and service standards.79 Inventory Management: Track inventory levels, ensuring timely reordering of stock, and maintaining optimal inventory levels to avoid shortages or overstocking. Documentation: Ensure that all procurement activities comply with company policies, industry standards, and legal requirements. Maintain accurate records of all purchases, contracts, and related documentation. Supplier Evaluation: Regularly assess supplier performance based on delivery timelines, quality of products/services, and pricing. Implement corrective actions if necessary. Market Research: Stay informed about market trends, new products, and suppliers to make informed purchasing decisions. Reporting: Prepare and submit regular reports on procurement activities, spending, and inventory levels to management. Compliance : Ensure adherence to international trade laws, regulations, and company policies. Supply Chain Optimization : Collaborate with logistics teams to optimize shipping schedules and reduce lead times. Qualifications: Bachelor’s degree in Business Administration, Supply Chain Management, MBA, Engineering degree or a related field (preferred). Proven experience in procurement or purchasing (1-3 years preferred). Strong negotiation and communication skills. Excellent organizational and time-management abilities. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Familiarity with procurement software or Enterprise Resource Planning (ERP) systems is a plus. Strong attention to detail and problem-solving skills. Preferred Skills: Experience in managing supplier relationships and contracts. Knowledge of global and local sourcing strategies. Ability to work under pressure and handle multiple tasks simultaneously. Strong analytical skills and data-driven decision-making abilities. Work Environment: Office-based, with occasional site visits to vendors and suppliers. Collaborative and team-oriented environment. Job Type: Full-time Pay: ₹400,000.00 - ₹550,000.00 per year Benefits: Health insurance Leave encashment Paid sick time Paid time off Provident Fund Schedule: Fixed shift Monday to Friday Night shift US shift Ability to commute/relocate: Malad, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred) Application Question(s): Do you have familiarity with procurement software or Enterprise Resource Planning (ERP) Experience: Procurement or purchasing : 3 years (Preferred) Shift availability: Night Shift (Required) Work Location: In person