Project Manager - Industrial Civil

Project Manager – Industrial Civil Projects

Department: Projects / Civil Construction
Designation: Project Manager
Reporting To: Director / Project Head / Senior Management
Location: Industrial Project Sites
Employment Type: Full-Time
Industry: Industrial Civil Construction / Infrastructure

Key Roles and Responsibilities

A. Project Planning and Execution

• Plan, organize, and execute industrial civil construction projects from commencement to completion.
• Study project drawings, BOQs, technical specifications, contracts, and scope of work.
• Prepare project execution plans, baseline schedules, work programs, and milestone targets.
• Develop daily, weekly, and monthly execution plans in coordination with site engineers and supervisors.
• Monitor progress against the approved project schedule and take corrective action to avoid delays.
• Coordinate site mobilization, temporary facilities, construction equipment, and manpower deployment.
• Ensure proper sequencing of civil activities to achieve timely project completion.
• Identify potential execution challenges and develop practical solutions.

B. Industrial Civil Construction Management

• Supervise and coordinate civil construction activities at industrial sites, including:
• Excavation, earthwork, filling, and compaction.
• PCC and RCC works.
• Foundations for industrial machinery and equipment.
• Structural concrete works, pedestals, and equipment bases.
• Industrial flooring, hardstanding, and paving.
• Internal roads, drains, culverts, and stormwater systems.
• Retaining walls, compound walls, and utility trenches.
• Underground drainage and associated civil infrastructure.
• Building construction, repairs, and renovation, as applicable.
• Ensure construction is carried out according to approved drawings, method statements, and technical specifications.
• Coordinate with structural, architectural, MEP, and other project teams wherever applicable.
• Review site conditions and resolve constructability issues in consultation with the design team.
• Ensure correct levels, alignment, dimensions, reinforcement placement, shuttering, and concrete quality.
• Coordinate machinery foundation requirements, anchor bolts, embedded plates, and equipment installation interfaces.
• Ensure proper curing, finishing, and protection of completed civil works.

C. Manpower and Subcontractor Management

• Manage site engineers, supervisors, foremen, skilled and unskilled workers, and subcontractors.
• Allocate manpower according to work priorities and project requirements.
• Monitor daily manpower attendance, productivity, and work allocation.
• Ensure subcontractors complete assigned work within the agreed schedule and quality standards.
• Conduct daily site coordination meetings and resolve operational issues.
• Monitor subcontractor performance and recommend corrective action where necessary.
• Coordinate with the HR and administration team for manpower requirements, site accommodation, attendance, and workforce-related matters, as applicable.

D. Client and Consultant Coordination

• Act as the primary project-level coordination point for clients, consultants, contractors, and internal management.
• Attend project review meetings and discuss progress, constraints, and pending approvals.
• Coordinate the approval of drawings, materials, method statements, and inspection requests.
• Maintain clear communication regarding project milestones, variations, delays, and execution challenges.
• Resolve technical and operational issues in consultation with the client and design consultants.
• Ensure client instructions and agreed decisions are documented and communicated to the concerned teams.
• Maintain professional relationships with clients to support project delivery and customer satisfaction.

E. Quality Assurance and Quality Control

• Implement project quality plans and inspection and test plans (ITPs), where applicable.
• Ensure civil works comply with approved drawings, specifications, applicable standards, and contractual requirements.
• Coordinate inspections and testing of concrete, reinforcement steel, aggregates, soil compaction, and other construction materials.
• Verify material test certificates and laboratory test reports.
• Ensure inspection requests and approvals are completed before covering or proceeding with critical work.
• Identify non-conformities and ensure timely corrective and preventive actions.
• Maintain quality records, inspection reports, test results, and site checklists.
• Minimize rework, material wastage, and quality-related delays.

F. Health, Safety and Environmental Compliance

• Ensure compliance with applicable statutory requirements, site safety rules, and the client's EHS policies.
• Coordinate with the EHS/Safety Officer to implement site safety procedures.
• Ensure toolbox talks, job safety analysis, work permits, and risk assessments are conducted as required.
• Ensure workers use appropriate personal protective equipment (PPE).
• Monitor excavation safety, work at height, lifting operations, electrical safety, and equipment movement.
• Ensure safe execution of work inside operational industrial premises.
• Report incidents, near misses, unsafe conditions, and corrective actions.
• Monitor housekeeping, debris disposal, dust control, and environmental protection measures.
• Stop unsafe work and ensure corrective action before work resumes.

G. Budget, Cost Control and Commercial Management

• Prepare and monitor project budgets in coordination with management and the commercial team.
• Track actual expenditure against approved budgets and identify cost overruns.
• Monitor material consumption, labour costs, equipment costs, subcontractor expenses, and other project costs.
• Review BOQs, rates, quantities, and resource requirements.
• Identify opportunities to improve productivity and reduce unnecessary expenditure without compromising quality or safety.
• Verify subcontractor measurements, work progress, and bills before recommending certification.
• Coordinate with the billing and accounts team for client invoices, payment follow-ups, and cost reporting.
• Identify variations, extra items, and additional work outside the original scope.
• Ensure additional work is documented and approved in accordance with contractual procedures.

H. Material, Equipment and Resource Management

• Prepare material requirement plans based on the construction schedule.
• Coordinate timely procurement of cement, steel, aggregates, concrete, shuttering materials, and other project resources.
• Raise material indents and follow up with procurement and stores teams.
• Monitor material receipts, consumption, storage, and wastage.
• Ensure equipment, tools, machinery, and vehicles are available and properly utilized.
• Coordinate with vendors and suppliers for timely delivery of materials.
• Prevent project delays arising from material shortages or inadequate resource planning.
• Ensure proper storage and protection of construction materials at site.

I. Progress Monitoring and Reporting

• Monitor daily progress against planned quantities and project milestones.
• Prepare and review daily progress reports (DPRs), weekly progress reports (WPRs), and monthly progress reports (MPRs).
• Track planned versus actual progress and highlight deviations.
• Maintain records of manpower, equipment utilization, material consumption, and completed quantities.
• Prepare progress presentations and project status reports for senior management.
• Identify critical activities and implement recovery plans wherever required.
• Maintain records of site constraints, delays, approvals, and pending decisions.
• Provide accurate and timely updates to management regarding project performance.

J. Contracts, Billing and Documentation

• Review contract conditions, scope of work, BOQs, drawings, and project specifications.
• Maintain site measurement books (MBs), joint measurement records, and quantity reconciliation statements, as applicable.
• Coordinate preparation and submission of running account (RA) bills and final bills.
• Verify work quantities and supporting documents before billing.
• Maintain records of work orders, purchase orders, subcontract agreements, inspection reports, and approvals.
• Monitor contractual milestones, extension-of-time requirements, and delay-related documentation.
• Prepare and maintain records of variation orders, extra items, and claims.
• Ensure proper documentation for client inspections, audits, and project handover.

K. Risk Management and Problem Solving

• Identify project risks relating to cost, schedule, quality, safety, resources, and contractual obligations.
• Develop mitigation plans and assign responsibility for corrective actions.
• Anticipate site constraints, drawing delays, material shortages, and interface issues.
• Resolve day-to-day execution challenges through effective coordination and decision-making.
• Escalate critical risks and unresolved issues to senior management promptly.
• Maintain contingency plans for critical activities and project milestones.

L. Project Completion and Handover

• Ensure completion of all contractual work and pending items within the agreed timeframe.
• Conduct joint inspections with clients and consultants.
• Prepare and close punch lists and snag lists.
• Coordinate rectification of defects and outstanding work.
• Compile as-built drawings, test reports, quality records, and handover documents.
• Coordinate final measurements, final billing, and subcontractor settlements.
• Ensure completion of demobilization, site clearance, and material reconciliation.
• Obtain client handover acceptance and support closure of contractual obligations.

3. Educational Qualifications

• Bachelor's Degree in Civil Engineering (B.E./B.Tech) preferred.
• Diploma in Civil Engineering may be considered for candidates with substantial relevant experience.
• Additional qualifications in construction management or project management will be an advantage.

4. Work Experience

• Typically 8–12 years of relevant experience in civil construction, including industrial or infrastructure projects.
• Demonstrated experience in independently managing site execution and coordinating multiple project activities.
• Experience in industrial foundations, RCC works, industrial flooring, roads, drainage, and related civil works is preferred.
• Experience in client coordination, subcontractor management, project billing, cost control, and progress reporting is desirable.

The experience range may be adjusted according to project size, complexity, and organizational requirements.

5. Technical Skills and Competencies

• Strong knowledge of civil construction methods and materials.
• Ability to read and interpret civil and structural drawings.
• Understanding of BOQ preparation, quantity estimation, and measurement.
• Knowledge of project scheduling and progress monitoring.
• Working knowledge of MS Excel, MS Project, AutoCAD drawing review, and project reporting tools.
• Understanding of construction contracts, RA billing, and variation management.
• Knowledge of quality control procedures and industrial site safety practices.
• Strong manpower planning, resource management, and cost-control skills.

6. Behavioural Competencies

• Leadership and team management.
• Planning, organizing, and prioritizing.
• Decision-making and problem-solving.
• Client and stakeholder management.
• Effective written and verbal communication.
• Accountability and ownership of project deliverables.
• Negotiation and conflict resolution.
• Ability to work under pressure and meet deadlines.
• Coordination across departments and project teams.

7. Key Performance Indicators (KPIs)

The Project Manager's performance may be evaluated against the following parameters:

• Project Schedule: Achievement of planned milestones and completion within the approved timeline.
• Cost Control: Adherence to the approved budget and effective control of cost overruns.
• Quality: Compliance with technical specifications, inspection requirements, and reduction in rework.
• Safety: Compliance with EHS requirements and timely closure of safety observations.
• Productivity: Achievement of planned quantities and effective utilization of manpower and equipment.
• Material Management: Timely availability of materials and control of wastage.
• Client Satisfaction: Timely resolution of issues and positive project feedback.
• Billing and Cash Flow: Timely submission of RA bills, measurement verification, and supporting documentation.
• Documentation: Accuracy and timely submission of project reports, records, and approvals.
• Project Closure: Timely completion of punch lists, handover documentation, and final account activities.

8. Authority and Decision-Making

The Project Manager shall be authorized, within approved company policies and delegated limits, to:

• Allocate site manpower and resources.
• Coordinate and prioritize construction activities.
• Direct site engineers, supervisors, and subcontractors.
• Recommend procurement and equipment requirements.
• Review site measurements, progress, and subcontractor bills.
• Recommend corrective measures for quality, safety, schedule, and cost issues.
• Escalate variations, additional costs, contractual risks, and major technical decisions for approval by management.

9. Working Conditions

• Primarily site-based role at industrial project locations.
• Regular coordination with clients, consultants, vendors, subcontractors, and internal departments.
• May require extended working hours during critical construction activities or project deadlines.
• Willingness to travel or relocate to project sites as required.
• Must comply with the industrial client's entry procedures, safety rules, and site working requirements.

10. Overall Accountability

The Project Manager is accountable for delivering the assigned industrial civil project safely, within the approved budget and timeline, and in accordance with contractual requirements, approved drawings, quality standards, and client expectations.

Pay: ₹60,000.00 - ₹65,000.00 per month

Benefits:

• Provident Fund

Work Location: In person