Production and Supply Chain Coordinator

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Job Summary

Production and Supply Chain Coordinator

SAP Business One (SAP B1)

Key Objective:

Key Responsibilities :-

1. Production Planning and On-Time Delivery

• Prepare monthly production and dispatch plans based on confirmed customer orders in coordination with Sales and the Plant Head.
• Monitor open customer orders and track committed delivery dates.
• Identify potential delays at least two weeks in advance and initiate corrective actions.
• Conduct daily shop-floor reviews and weekly plan-versus-actual meetings.
• Reprioritise production activities based on material availability, customer priorities and delivery commitments.
• Coordinate with Sales before communicating revised delivery dates to customers.

2. SAP Business One (SAP B1) and MIS

• Create, monitor and close Production Orders (MOs) within the defined timelines.
• Process production material issues and receipts accurately in SAP B1.
• Raise purchase requisitions based on MRP, production plans and material requirements.
• Ensure timely posting of Goods Receipt Notes (GRNs), inventory transfers and stock adjustments.
• Maintain accurate Bills of Materials (BOMs), routings and item master data in coordination with Engineering.
• Reconcile SAP inventory with physical stock and ensure timely closure of transactions at month-end.
• Prepare daily and weekly MIS reports covering order status, production progress, material shortages, WIP, OTD and dispatch performance.

3. Purchase and Supplier Coordination

• Follow up with suppliers for castings, machined components, motors, seals and other bought-out items.
• Track open Purchase Orders against required delivery dates.
• Expedite critical materials and escalate supplier delays with clear recovery plans.
• Coordinate with Purchase and Quality Control teams for incoming material inspection and timely material release.
• Prepare and circulate weekly material shortage reports linked to production orders.

4. Production and Assembly Coordination

• Coordinate with machining, assembly, testing, painting, packing and dispatch teams to ensure smooth workflow.
• Release production and assembly kits based on material availability to minimise incomplete jobs and work interruptions.
• Track Work in Progress (WIP) at each production stage.
• Coordinate final inspection, testing, documentation and dispatch activities.
• Resolve daily production bottlenecks in consultation with shop-floor supervisors.
• Ensure completed orders are dispatched as per the committed schedule.

5. Inventory and Material Planning

• Review available stock, slow-moving stock and non-moving inventory on a monthly basis.
• Utilise available inventory for open customer orders before initiating fresh purchase requisitions.
• Identify opportunities to utilise surplus stock through approved substitutes, alternate builds and standard sub-assemblies.
• Support the development of minimum and maximum stock levels for fast-moving standard components.
• Apply MRP, lead-time planning and inventory classification techniques to improve material availability and reduce lead times.

6. Performance Monitoring and Continuous Improvement

• Monitor monthly production plan achievement and On-Time Delivery (OTD).
• Analyse reasons for delayed orders and implement corrective and preventive actions.
• Track production efficiency, material shortages, WIP and dispatch plan versus actual performance.
• Identify process improvements to reduce manufacturing lead time, inventory holding and delivery delays.
• Drive accountability and coordination across internal departments to meet customer commitments.

Key Performance Indicators (KPIs)

• Monthly production plan achievement.
• On-Time Delivery (OTD) performance.
• Adherence to customer delivery commitments.
• Reduction in order-to-dispatch lead time.
• Material availability and reduction in production shortages.
• SAP B1 transaction accuracy and inventory reconciliation.
• Reduction in overdue production orders and WIP delays.
• Inventory utilisation and reduction in slow-moving/non-moving stock.

Note: KPI targets will be finalised based on company requirements.

Required Qualifications and Experience :-

Education

• B.E. / B.Tech / Diploma in Mechanical Engineering or Production Engineering.
• MBA in Operations or Supply Chain Management will be an added advantage.

Experience

• 6-9 years of relevant experience in Production Planning and Control (PPC), production coordination, material planning or supply chain coordination.
• Experience in equipment manufacturing, preferably pumps, valves, process equipment, industrial machinery or similar industries.
• Experience working in a

  make-to-order or batch manufacturing environment

  is essential.

Mandatory Skills

• Hands-on experience with SAP Business One (SAP B1), including Production Orders, material issues and receipts, purchase requisitions, GRNs and inventory reports.
• Strong understanding of production planning, material requirement planning and shop-floor coordination.
• Ability to read and interpret BOMs and engineering drawings.
• Knowledge of machining, assembly and manufacturing processes.
• Strong MS Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP and MIS reporting.
• Proven ability to coordinate with suppliers and cross-functional teams.
• Strong follow-up, problem-solving and delivery management skills.

Preferred Skills

• Exposure to castings, machined components, motors, seals and bought-out components.
• Knowledge of MRP, ABC/FSN inventory classification and lead-time planning.
• Experience handling export orders or orders requiring detailed technical and dispatch documentation.
• Experience improving inventory utilisation and reducing production lead times.

Desired Candidate Profile

• Strong ownership of production schedules and delivery commitments.
• Proactive in identifying and resolving material and production bottlenecks.
• Excellent coordination and follow-up skills.
• Clear communication skills in English, Hindi and Marathi.
• Ability to work under delivery pressure while maintaining accuracy and quality.

Interested candidates with relevant experience in equipment manufacturing and hands-on SAP Business One expertise are encouraged to apply.