Procurement Specialist / Associate Manager – Hospital & Diagnostic Centre Procurement

PROCUREMENT SPECIALIST /

ASSOCIATE MANAGER – CENTRE PROCUREMENT

LOCATION
Gurugram / Chennai /Kochi

FUNCTION
Procurement – Healthcare Operations

REPORTING TO
Senior Manager – Procurement

EXPERIENCE
6–10 years

ROLE OVERVIEW

We are seeking a commercially astute and highly organised Procurement Specialist / Associate Manager – Centre Procurement to manage end-to-end procurement across our healthcare and diagnostic centres. The role will oversee requirement validation, vendor sourcing, quotation evaluation, commercial negotiations, purchase coordination and delivery tracking. The successful candidate will bring strong multi-location healthcare procurement experience, sound analytical judgement and a disciplined approach to cost, quality, compliance and service continuity.

KEY RESPONSIBILITIES

1. Procurement & Purchase Management

· Manage end-to-end procurement requests from multiple healthcare and diagnostic centres, from initial validation through delivery and closure.

· Verify specifications, quantities, approvals, urgency and operational need before initiating purchases; seek clarification where requests are incomplete or unclear.

· Source medical consumables, laboratory supplies, medical equipment and machines, facility materials, and operational services in line with approved requirements.

· Process purchase requisitions and purchase orders in accordance with procurement policies, approval matrices and internal controls.

· Track each request through approval, ordering, dispatch, delivery and closure, prioritising critical requirements to minimise disruption to centre operations.

· Consolidate demand across centres wherever feasible to improve purchasing leverage, secure competitive terms and drive procurement efficiencies.

2. Vendor Management & Commercial Negotiation

· Identify, assess, onboard and manage dependable vendors and service providers against quality, commercial, compliance and service requirements.

· Obtain competitive quotations and prepare clear, like-for-like commercial comparisons to support informed purchasing decisions.

· Negotiate pricing, payment terms, delivery schedules, warranties, service levels and other commercial conditions.

· Monitor vendor performance against agreed quality standards, pricing, delivery timelines and service commitments.

· Build and maintain a reliable, diversified vendor base; resolve supply or service issues and recommend corrective actions when needed.

3. Centre Coordination & Supply Planning

· Partner with Centre Managers, Operations, Quality, Finance and central teams to understand demand, align priorities and fulfil requirements on time.

· Communicate procurement progress, pending approvals, expected delivery dates, delays and potential supply risks to relevant stakeholders.

· Monitor availability and consumption of critical supplies and support timely replenishment in coordination with centre teams.

· Identify recurring emergency purchases, excess or slow-moving inventory, avoidable spend and other opportunities for cost optimisation.

· Challenge unclear, incomplete or commercially unreasonable requests constructively, ensuring purchases remain justified and value-driven.

4. Process, Compliance & Reporting

· Ensure compliance with procurement policies, approval matrices, documentation requirements, applicable SOPs and internal control standards.

· Maintain complete and accurate records of quotations, commercial evaluations, approvals, purchase orders, contracts and delivery documentation.

· Maintain procurement trackers, MIS reports and dashboards using ERP systems and Microsoft Excel.

· Monitor and report procurement status, savings, turnaround times, delivery performance and vendor service levels.

· Support procurement audits, SOP development, workflow improvements and standardisation initiatives across centres.

· Uphold transparency, confidentiality, accountability and ethical conduct in all procurement activities and vendor interactions.

MANDATORY REQUIREMENTS

· Bachelor’s degree in Business Administration, Supply Chain Management, Procurement or a related discipline.

· 6–10 years of relevant procurement experience, preferably in a multi-location operating environment.

· Mandatory prior experience in procurement for a diagnostic chain, laboratory network, hospital chain or healthcare organisation.

· Demonstrated experience managing procurement across multiple centres, branches or locations.

· Strong hands-on expertise in vendor management, commercial negotiations, quotation analysis and purchase management.

· Practical experience procuring medical equipment and machines, in addition to medical consumables and laboratory supplies.

· Proficiency in ERP systems, Microsoft Excel and collaboration or task-management tools.

· Strong analytical, documentation, follow-up, coordination and task-management skills, with the ability to manage competing priorities accurately and on time.

· High standards of integrity, confidentiality, accountability and ethical conduct.

PREFERRED QUALIFICATIONS & EXPERIENCE

· Experience in a start-up, high-growth or rapidly expanding organisation.

· Hands-on exposure to procurement of medical consumables, laboratory supplies, medical equipment, facility materials and operational services.

· Experience with procurement dashboards, cost optimisation, savings initiatives and vendor performance reviews.

· Experience developing or improving procurement SOPs, workflows and technology-enabled tracking systems.

· Familiarity with healthcare quality, compliance and audit requirements.

· Experience coordinating with international vendors.

KEY SKILLS

Healthcare & Diagnostic Procurement Centre Procurement Strategic Sourcing Vendor Management Commercial Negotiation Quotation & Cost Analysis Purchase Requisitions & Orders Medical Equipment & Machines Medical Consumables & Laboratory Supplies ERP Systems Microsoft Excel Inventory & Supply Planning Cost Optimisation MIS & Reporting Compliance & Documentation Stakeholder Management Supply Chain Coordination

Pay: ₹400,000.00 - ₹800,000.00 per year

Benefits:

• Paid time off
• Provident Fund
• Work from home

Work Location: In person