The Procurement and Planning Engineer is responsible for planning material requirements, coordinating procurement activities, sourcing suppliers, evaluating quotations, negotiating commercial terms, and ensuring timely availability of materials in accordance with production schedules, project requirements, quality standards, and approved budgets.
Key Responsibilities:
1. Procurement Planning and Material Management
- Prepare procurement plans based on production schedules, project requirements, and material demand forecasts.
- Review purchase requisitions, bills of materials (BOMs), technical specifications, drawings, and material requirements.
- Prepare material requirement plans (MRP) and procurement schedules to ensure timely availability of materials.
- Monitor material availability, stock levels, lead times, and reorder points to avoid shortages or excess inventory.
- Coordinate with planning, production, engineering, stores, and project teams to identify and prioritize material requirements.
2. Supplier Sourcing and Commercial Evaluation
- Identify, evaluate, and develop reliable suppliers and vendors.
- Obtain and compare quotations, prepare techno-commercial comparison statements, and recommend suitable suppliers.
- Negotiate pricing, payment terms, delivery schedules, freight, warranty, and other commercial conditions.
- Ensure procurement activities comply with company policies, approved budgets, and project specifications.
- Maintain supplier databases, price lists, and procurement records.
3. Purchase Order Management
- Prepare and process purchase orders in accordance with approved purchase requisitions.
- Follow up with suppliers to ensure timely order confirmation, material dispatch, and delivery.
- Monitor purchase order status and expedite critical materials to prevent production or project delays.
- Coordinate with suppliers regarding delivery commitments, documentation, and order discrepancies.
- Track procurement progress against planned schedules and resolve supply-related issues.
4. Planning and Coordination
- Develop and maintain procurement schedules aligned with production and project execution plans.
- Track material requirements against the project schedule and identify long-lead items.
- Coordinate with engineering teams to clarify technical specifications and resolve material-related issues.
- Monitor material consumption, inventory availability, and pending procurement requirements.
- Prepare periodic procurement status reports, material tracking reports, and shortage reports.
5. Quality, Documentation, and Compliance
- Ensure procured materials comply with approved technical specifications, drawings, and quality standards.
- Coordinate with the quality department for inspection, testing, and material acceptance, where applicable.
- Verify supplier documentation, certificates, and compliance requirements.
- Maintain records of purchase requisitions, quotations, comparison statements, purchase orders, delivery schedules, and supplier performance.
- Support invoice verification and coordinate with finance and stores regarding goods receipt and payment documentation.
6. Supplier Performance and Cost Control
- Monitor supplier performance in terms of quality, cost, delivery, and service.
- Identify cost-saving opportunities through price negotiations, alternative sourcing, and improved procurement planning.
- Minimize emergency purchases, material shortages, excess inventory, and procurement delays.
- Maintain procurement reports and support management reviews through accurate data and analysis.
Desired profile:
- Experience in procurement, material planning, supply chain management, or project purchasing is preferred.
- Knowledge of BOMs, MRP, inventory management, technical specifications, and procurement procedures.
- Proficiency in Microsoft Excel and ERP systems such as SAP, Oracle, or equivalent is desirable.
- Strong negotiation, analytical, communication, coordination, and problem-solving skills.
