Procurement and Inbound Logistics Manager

Experience: 8-10 Years

LEDFlex, a pioneer in linear LED luminaires, has been designing, developing, and manufacturing innovative linear LED lighting solutions for over 10 years, with a strong focus on performance, sustainability, and energy efficiency. Our products illuminate everything from commercial spaces to architectural landmarks, combining functionality with refined design.

We are seeking for Procurement and Inbound Logistics Manager lead and develop the procurement and inbound logistics teams in India, taking accountability for daily delivery, workload planning, team performance and continuous improvement. The role supports the company’s global warehouse network by coordinating purchasing activity with supplier readiness and inbound shipments through to warehouse delivery.

The immediate priority is to establish clear local leadership, define responsibilities and strengthen the teams’ technical capabilities. Through coaching, training and consistent processes, the Manager will enable employees to handle routine work independently.

Team Leadership and Development

• Own daily delivery across both India teams. Translate business priorities into daily and weekly work plans, allocate tasks and monitor completion against agreed deadlines.

• Act as Procurement Manager single accountable contact for India’s procurement and inbound logistics progress, risks and escalations. Resolve operational issues within delegated authority and present decisions requiring his input with clear recommendations.

• Document the handover of daily team management from Dubai, including the Dubai coordinators’ retained responsibilities, approval limits and escalation routes, to prevent overlapping ownership.

• Set individual objectives and performance expectations, hold regular team and individual reviews, and address missed deadlines, accuracy issues and recurring performance concerns.

• Assess workloads, capacity and technical skills across both teams. Rebalance suitable work and establish trained cover for key activities.

• Create practical training and upskilling plans covering procurement, shipment planning, customs documentation and system accuracy. Coach employees to make routine decisions within agreed procedures and take ownership of outcomes.

• Develop potential team leaders and review future skills needs as products, brands and regional warehouses are introduced. Confirm readiness before additional responsibilities are transferred to India.

Procurement Coordination

• Oversee purchase order preparation and processing against approved requirements, prices and company approval procedures. Ensure quantities, product references and delivery requirements are complete and accurate.

• Ensure the team obtains supplier order confirmations and maintains accurate purchase order quantities, prices, production updates and agreed delivery dates in company systems.

• Review outstanding purchase orders, supplier commitments and goods readiness. Investigate overdue orders, agree recovery actions and escalate risks affecting warehouse requirements.

• Coordinate the procurement handover to inbound logistics so shipment plans use confirmed production completion dates, quantities and collection details.

• Work with suppliers and internal teams to resolve purchase order discrepancies, shortages and documentation issues within agreed authority. Analyse recurring supplier problems and follow corrective actions through to completion.

• Manage inbound shipments from suppliers and production facilities into the UK, Dubai, India and future warehouse locations within the scope assigned to the team.

• Plan collections using appropriate air, sea, road or courier services. Compare freight quotations, service reliability and transit times, and recommend suitable options within agreed approval limits.

• Confirm goods readiness, collection and departure dates, expected arrival dates, carton or pallet quantities, dimensions and weights before booking transport.

• Maintain visibility of goods in transit and proactively manage missed collections, departure changes and delays. Assess their operational impact and communicate revised plans promptly.

• Ensure warehouse teams receive accurate advance delivery information, packing lists, expected quantities and arrival updates so they can plan receipt of goods.

• Coordinate final warehouse delivery, obtain delivery confirmation and work with warehouse teams and providers to resolve missing cartons, damage, short deliveries and other discrepancies.

• Ensure commercial invoices, packing lists and supporting supplier documents are complete, accurate and consistent before collection. Follow up missing or incorrect documents and recurring supplier errors.

• Coordinate import documentation with suppliers, freight forwarders and customs brokers, including HS or commodity codes, country of origin, import declarations, certificates, preference declarations and licences where applicable. Ensure shipment arrangements reflect the agreed Incoterms.

• Provide brokers with complete shipment information, obtain specialist confirmation where classification or import requirements are unclear, and actively manage customs holds through to release.

• Review freight, duty, tax and brokerage charges against quotations and supporting records. Investigate unexpected or incorrect charges and escalate unresolved discrepancies.

• Ensure purchase order and shipment records are updated accurately and promptly in the company ERP system and agreed trackers, with a clear owner, next action and due date for outstanding issues.

• Maintain one global inbound shipment tracker covering purchase order, supplier, origin, destination warehouse, transport mode, AWB or bill of lading and tracking references, ETA, customs status, delivery date, freight cost, duties and taxes, delays and actions.

• Provide Procurement Manager with consolidated reports on outstanding purchase orders, shipments, overdue work, supplier risks, capacity and decisions requiring his input.

• Maintain documented procedures, handover checklists and escalation routes. Standardise working practices across activities supported by India and verify that employees apply them consistently.

• Monitor logistics providers for collection reliability, transit time, clearance performance, communication and final delivery. Lead corrective action to reduce documentation errors, missed collections, avoidable delays and unnecessary freight costs.

Key Skills Required:

• 8–10 years of relevant experience across procurement and international inbound logistics, with a proven record of managing teams and delivering global operations.

• Practical experience of purchase order control, supplier follow-up, production readiness, shipment planning and delivery into multiple countries or warehouse locations.

• Strong working knowledge of commercial invoices, packing lists, import and customs documentation, Incoterms, HS codes and customs-clearance processes, including effective coordination with specialist advisers.

• Experience managing suppliers, freight forwarders, couriers and customs brokers across air, sea, road and courier movements.

• Proven ability to establish clear accountability, manage performance, develop technical skills, cross-train staff and build teams capable of working independently.

• Experience using ERP systems, Excel and operational trackers to maintain accurate records, analyse overdue work and report performance. Microsoft Dynamics 365 Business Central experience is desirable.

• Sound operational judgement, clear communication and the ability to resolve problems, balance competing priorities and plan the capabilities required for future growth.

• Bachelor’s degree in supply chain management, Procurement, Logistics, Business Administration or a related Field.

• 8–10 years of relevant experience in procurement, purchasing and international inbound logistics, preferably within manufacturing, engineering, electronics or LED lighting industries.

• Minimum 3–5 years of experience managing procurement and logistics teams, with proven capabilities in team leadership, performance management, employee development and process improvement.

• Strong practical knowledge of international shipping, import/export documentation, customs clearance, HS codes, Incoterms, supplier management and coordination with freight forwarders and customs brokers across multiple countries.

• Hands-on experience with ERP systems, preferably Microsoft Dynamics 365 Business Central, advanced Excel, procurement reporting and shipment tracking, with exposure to global supply chain operations across India, UK and UAE preferred.

• Will have a Competitive Salary (depending on experience, negotiable).

• Desirable Working Hours: Monday to Friday, 10:00 AM - 7:00 PM with a one-hour lunch break.

• Annual Leave: As per labour laws.

• Opportunity to work in a dynamic and supportive team environment with room for personal and professional growth.

Job Type: Full-time

Location: Madhapur, Hyderabad

How to Apply: Interested candidates are invited to send their resumes to recruitment@ledflexgroup.com with the subject line " Procurement and Inbound Logistics Manager."