PO & SAP Coordinator

Job Description

Role Description This is a full-time on-site role as a PO & SAP Coordinator for our client location- Vadodara, Gujarat. The PO & SAP Coordinator is responsible for overseeing the PO creation, amendment, and approval process. The role involves networking with various project teams for PO creation and approval, usage of SAP processes, and maintaining effective communication between internal teams and external subcontractors. Key Responsibilities: 1. PO Process Coordination: o Collect and maintain database of orders placed by the department (fresh orders and amendments). o Interact with project teams and subcontractors to follow up on mandatory requirements for Purchase Order (PO) creation – such as order acceptance, availability of Purchase Requisition (PR), etc. o Update the department’s internal records for each order placement and amendment. 2. PO creation and approval: o Obtain draft PO from respective project PO creators along with mandatory supporting documents (order / amendment approval from management, order acceptance from subcontractor, approved PR). o Verify all aspects of the PO and their conformance to the approval provided by management – line items, quantities, rates, nature of work, payment terms, subcontractor vendor code and tax registration, payment stages, etc. o Get the draft PO verified by respective subcontract engineers / buyers. o Submit the PO to management for approval and follow up for the same. o Follow up and coordinate Bank Guarantee (BG) submissions from subcontractors, wherever applicable. o Network with SAP team to identify and troubleshoot errors in SAP processes. o Prepare and circulate monthly reports on the PO placement process. 3. Ariba Process Coordination: o Guide subcontractors through the process of vendor code creation and approval through SAP Ariba. o Transfer PO’s from SAP to Ariba for digitalisation and records. o Network with Ariba team to identify and troubleshoot errors. Necessary software skills: 1. Microsoft Office – Excel, Outlook 2. SAP HANA – MM module 3. SAP Ariba Qualification: Bachelor Engineering- Civil/Mechanical, with suitable experience of 3 years or more. Job Type: Full-time Pay: From ₹28,000.00 per month Schedule: Day shift Work Location: In person Application Deadline: 16/06/2025