Personal Assistant (PA) To Managing Director

WE ARE HIRING

Personal Assistant (PA) to Managing Director

Company: Sree Ashtalakshmi Enterprises & Suraksha Steel Doors

Location: Hyderabad, Telangana

Department: Executive Administration & Management

Reporting To: Managing Director

Employment Type: Full-Time

Travel Requirement: Frequent domestic travel with the Managing Director

About the Company

Sree Ashtalakshmi Enterprises is a Hyderabad-based company specializing in steel doors, fire-rated doors, residential wood-finish doors, aluminium windows, partitions, architectural glazing and building material solutions.

We serve residential, commercial, industrial and infrastructure projects across multiple regions.

Job Summary

We are looking for a smart, professional, highly organized and trustworthy Personal Assistant to the Managing Director who can provide comprehensive executive, administrative and business coordination support.

The selected candidate must be willing to accompany the Managing Director on business tours, client meetings, project visits, exhibitions and outstation travel, as required.

The role requires excellent communication skills, discretion, flexibility, professionalism and the ability to manage multiple responsibilities independently.

Key Roles & Responsibilities

1. Executive & Personal Assistance

- Manage the Managing Director's daily schedule, appointments and meetings.

- Organize calendars, reminders and priority tasks.

- Handle official calls, emails and business correspondence.

- Prepare meeting agendas, presentations and minutes.

- Maintain confidential business information.

- Coordinate approved personal administrative tasks when required.

2. Business Travel & Tour Coordination

- Accompany the Managing Director on business trips within and outside Hyderabad.

- Arrange flight, train, hotel and local transportation bookings.

- Coordinate client meetings and appointments during business tours.

- Prepare travel itineraries, meeting schedules and required documents.

- Maintain travel expense statements and supporting bills.

- Assist during exhibitions, conferences, factory visits and business events.

- Be available for occasional overnight and multi-day business travel with advance planning wherever possible.

3. Client & Business Coordination

- Coordinate with builders, architects, contractors, vendors and corporate clients.

- Follow up on business enquiries, quotations and appointments.

- Assist the MD during customer presentations and business meetings.

- Maintain records of customer discussions and commitments.

- Coordinate with the sales team on important business opportunities.

4. Office & Department Coordination

- Follow up with sales, accounts, purchase and project teams.

- Collect daily departmental updates.

- Track pending tasks and deadlines.

- Coordinate internal review meetings.

- Prepare daily and weekly management reports.

5. Documentation & Reporting

- Prepare professional emails, letters, Excel reports and presentations.

- Maintain digital records, meeting notes and travel documents.

- Prepare action-taken reports after business meetings.

- Track commitments and ensure timely follow-up.

Candidate Requirements

Qualification: Any graduate; BBA or MBA preferred.

Experience: 2–5 years in a PA, Executive Assistant, Executive Secretary or similar role.

Skills Required:

- Excellent English communication skills.

- Telugu and Hindi communication preferred.

- Proficiency in MS Office, Excel, email and digital calendars.

- Strong organizational and multitasking skills.

- Professional presentation and interpersonal skills.

- Ability to coordinate independently with senior executives and customers.

- High level of confidentiality and integrity.

- Willingness to travel frequently for business purposes.

- Valid driving licence is an added advantage, but not mandatory.

Travel Conditions

- Domestic travel to Telangana, Andhra Pradesh, Karnataka and other locations as required.

- Company-approved travel, accommodation and official expenses will be provided or reimbursed.

- Outstation travel may include overnight stays.

- Weekly offs, working hours and compensatory leave will follow company policy and applicable law.

Salary & Benefits

Salary: Negotiable based on experience and skills.

Additional Benefits:

- Official travel expenses covered by the company.

- Mobile or communication allowance as per policy.

- Performance-based incentives, where applicable.

- Professional exposure to senior management and business operations.

- Career growth opportunities.

Job Location

Sree Ashtalakshmi Enterprises

Nallagandla, Hyderabad – 500019

Email: sales.ashtalakshmi@gmail.com

Contact: 8919183920 / 6303963707

Website: www.sreeashtalakshmi.com

Interested candidates may share their updated resume with the subject: "Application for PA to Managing Director".