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Description
Job Description – Executive & Personal Assistant Location: Cochin, Kerala Timing: Full-Time (9:00 AM – 5:30 PM) Experience: Fresher or 0–2 years (training provided) About the Role: We’re looking for a proactive, detail-oriented Executive & Personal Assistant who can support operations across multiple businesses—architecture, valuation, hospitality, and a home-based cake venture. This role combines daily coordination, task tracking, and light personal support to help streamline the founder’s day and ensure smooth business flow. Key Responsibilities: ✅ Business Coordination & Tracking - Track project updates across departments - Maintain daily reports from various units (office, factory, lodge, resort) - Create minutes of meetings and enter key tasks in Jira/ClickUp - Follow up on payments, tally entries, and bill status - Coordinate product demos, material catalogue updates, and office maintenance ✅ Operations Monitoring - Review attendance logs, thumb machine reports, leave tracking - Conduct fast-view CCTV checks for rule violations or early exits - Submit daily Google Form reports for cleanliness and equipment (lift, ACs, printers, etc.) - Conduct factory file checks and assist in monthly payment tracking ✅ Cake Orders & Delivery Log - Track and follow up on cake orders - Maintain a daily order/delivery/payment sheet - Coordinate photo/video updates for cakes ✅ Communication & Support - Attend calls, track WhatsApp tasks, attend product demos - Flag important missed calls or messages to the founder - Assist with daily coordination across office units ✅ Light Personal Coordination - Weekly grocery list consolidation - Organize laundry/ironing pickups - Handle occasional errands and reminders Growth Opportunity: This is a great entry-level role to understand how businesses operate across sectors. You’ll gain exposure to coordination, reporting tools, and brand management while working in a vibrant, supportive environment. Terms: - Commitment: 1-year minimum - Probation: 3 months - Onboarding: Submit original certificates (returnable upon exit) or sign contract - Experience Certificate: Issued based on conduct and completion How to Apply: Please send your resume by email with the subject "Application – Executive & Personal Assistant | Cochin" to: carolphiliparchitects@gmail.com Include: 1. Your Name & Age 2. Current Location & Languages Spoken 3. Resume or brief on your background 4. A brief description that explains "Why this job interests you ?" If shortlisted, the company will contact you via WhatsApp within one week of application. Job Types: Full-time, Fresher Pay: ₹12,000.00 - ₹16,000.00 per month Schedule: Day shift Monday to Friday Weekend availability Ability to commute/relocate: Cochin, Kerala: Reliably commute or planning to relocate before starting work (Required) Language: English (Required) Malayalam (Required) Work Location: In person Application Deadline: 30/06/2025 Expected Start Date: 01/07/2025
