🔹 1. Recruitment & StaffingHiring workers (skilled, unskilled, technical staff, supervisors). Conducting interviews and trade tests. Managing manpower planning (shift planning, overtime control). 🔹 2. Attendance & Payroll ManagementDaily attendance tracking (biometric/manual). Maintaining records for wages, leaves, and overtime. Ensuring timely and accurate salary payments. 🔹 3. Statutory ComplianceMaintaining compliance with labour laws: Provident Fund (PF) Employee State Insurance (ESI) Factories Act Minimum Wages Act Liaising with government bodies and preparing audit reports. 🔹 4. Employee RelationsHandling grievances and disciplinary actions. Creating a positive work culture. Preventing and addressing conflicts among workers. 🔹 5. Training & DevelopmentOrganizing safety training and skill development workshops. Induction for new workers. Ensuring workers understand SOPs and quality standards. 🔹 6. Health, Safety & Environment (HSE)Ensuring safety protocols are followed. Coordinating with safety officers for drills and compliance. Maintaining records of accidents and reporting them. 🔹 7. HR AdministrationMaintaining employee records (files, ID cards, medical reports). Issuing offer letters, warning letters, termination letters. Handling exit formalities and full & final settlement. 🔹 8. Industrial Relations (if applicable)Dealing with trade unions. Participating in wage negotiations. Ensuring peaceful working environment. ✅ Summary Table:Task AreaKey ResponsibilitiesRecruitmentHiring, onboarding, shift planningPayroll & AttendanceOvertime, salary, leavesCompliancePF, ESI, Factory ActEmployee RelationsGrievance, discipline, engagementSafety & HealthPPE, accident handling, trainingTrainingSOP, technical skills, safetyAdministrationDocuments, letters, recordsIndustrial RelationsUnion handling, negotiations (if applicable)
Data Entry: Record daily transactions (sales, purchases, expenses). Update cash and bank books. Voucher Preparation: Create and verify payment, receipt, journal, and contra vouchers. Bank Work: Reconcile bank statements with company books (Bank Reconciliation Statement). Monitor bank balances and handle deposits/withdrawals if required. Petty Cash Handling: Track small daily expenses and maintain cash logs. Billing & Invoicing: Issue invoices to customers. Match purchase orders with supplier bills. Follow-ups: Remind parties for pending payments or bills. Coordinate with vendors/customers. 📅 Weekly/Monthly TasksGST Work: Input and Output GST reconciliation. File GSTR-1, GSTR-3B, etc. TDS Handling: Deduct TDS and maintain records. File TDS returns (quarterly). Payroll Support: Calculate monthly salaries. Prepare salary slips. Deduct PF/ESIC if applicable. Reporting: Prepare trial balance. Generate P&L, balance sheet (monthly or quarterly as required). MIS reports for management.