About Sigenergy India:
Sigenergy India is part of the Failte Solar Group and is engaged in the clean-energy and renewable-energy sector, providing innovative energy solutions across solar energy, energy storage and related technologies. As the India business continues to scale, the Legal function will play an important role in enabling business growth while ensuring strong contractual, legal and regulatory governance.
Job Purpose
The P2P Specialist will manage the end-to-end Procure-to-Pay process for a solar distribution business operating across the UK and Ireland. The role will ensure accurate and timely processing of purchase orders, supplier invoices, credit notes, supplier reconciliations and payments using Odoo ERP.
The role requires close coordination with procurement, warehouse, logistics and finance teams to ensure that purchases of solar panels, inverters, battery energy storage systems (BESS), EV chargers, mounting structures and other renewable energy products are properly authorised, received, invoiced and paid.
Key Responsibilities
A. Purchase Order Management
- Review purchase requisitions and purchase orders in Odoo for completeness, accuracy and appropriate approval.
- Verify supplier details, product codes, quantities, prices, currency, payment terms and expected delivery dates.
- Coordinate with procurement teams to resolve discrepancies between purchase orders, supplier quotations and agreed commercial terms.
- Track open purchase orders, outstanding deliveries, backorders and overdue supplier commitments.
- Ensure that changes to purchase orders are properly documented and approved.
B. Supplier Invoice Processing and Accounts Payable
- Process supplier invoices and credit notes in Odoo, ensuring correct vendor, invoice reference, invoice date, due date, currency and tax treatment.
- Perform three-way matching between purchase orders, goods receipts and supplier invoices.
- Investigate price variances, quantity differences, duplicate invoices, missing receipts and other invoice exceptions.
- Validate freight, handling, customs and other supplier charges against supporting documents and agreed terms.
- Ensure correct general ledger coding, cost allocation, tax treatment and accounting period.
- Maintain an accurate and complete supplier invoice processing trail.
C. Supplier Reconciliations and Payments
- Perform monthly supplier statement reconciliations and resolve unmatched invoices, credit notes and payments.
- Prepare accounts payable ageing reports and identify overdue or disputed balances.
- Prepare payment proposals based on contractual due dates, cash-flow priorities and approved payment terms.
- Coordinate payment runs with the Finance Controller and Treasury team.
- Investigate failed payments, unallocated payments and supplier account discrepancies.
- Ensure segregation of duties between invoice processing, payment preparation and payment authorisation.
D. Solar Distribution and Import Procurement
- Track supplier invoices against domestic purchases and international shipments of solar equipment.
- Coordinate with procurement and logistics teams on container shipments, delivery schedules and goods-received documentation.
- Validate freight, customs, insurance and other import-related charges against supporting documentation.
- Support appropriate landed-cost allocation to inventory, where applicable, in coordination with inventory accounting.
- Investigate goods in transit, partial deliveries, damaged goods, supplier claims and purchase returns.
- Ensure accurate documentation for purchases involving different currencies, suppliers and operating entities.
E. MIS, Reporting and Analysis
- Prepare and maintain regular MIS reports covering accounts payable, supplier ageing, invoice processing, payment status and outstanding purchase orders.
- Develop and maintain dashboards and reports in Odoo and Excel to monitor P2P performance, transaction volumes, pending approvals and unresolved exceptions.
- Analyse overdue supplier balances, invoice processing delays, purchase price variances and recurring reconciliation differences.
- Monitor key performance indicators (KPIs), identify trends and highlight potential risks or operational bottlenecks to management.
- Prepare payment forecasts and provide relevant information to support cash-flow planning and working capital management.
- Ensure the accuracy, completeness and timely submission of periodic reports to the Finance Controller and other stakeholders.
- Identify opportunities to improve reporting accuracy, reduce manual intervention and automate repetitive reporting activities.
F. Month-End Closing and Financial Reporting
- Review unbilled receipts, goods received not invoiced (GRNI), outstanding supplier invoices and purchase accruals.
- Support accounts payable cut-off and ensure invoices are recorded in the correct accounting period.
- Reconcile supplier subledger balances with the general ledger.
- Provide AP ageing, overdue invoices, unprocessed invoices and payment forecast reports.
- Assist with audit queries, financial reporting and internal control testing.
G. Stakeholder Management and Coordination
- Work closely with procurement, warehouse, logistics, inventory, treasury and finance teams to ensure smooth execution of the P2P process.
- Coordinate with UK and Ireland-based stakeholders to resolve invoice discrepancies, missing documentation, delivery issues and payment queries.
- Maintain effective communication with suppliers regarding invoice status, payment timelines, credit notes and account reconciliations.
- Follow up proactively on pending approvals, unreceived goods, disputed invoices and other issues affecting timely payment.
- Escalate significant discrepancies, control weaknesses and unresolved operational issues to the appropriate stakeholders.
- Build productive working relationships across geographically distributed teams and ensure clear communication of priorities, deadlines and outstanding actions.
H. Odoo ERP, Process Improvement and Self-Learning
- Use Odoo Purchase, Inventory and Accounting applications to process, monitor and reconcile transactions.
- Develop a strong understanding of Odoo workflows, approval mechanisms, reporting features and relevant system configurations.
- Independently learn new Odoo functionalities, business processes and reporting tools required to perform the role effectively.
- Stay updated on changes in P2P processes, applicable tax requirements and relevant finance practices.
- Identify process inefficiencies and recommend improvements in invoice processing, reconciliations, reporting and payment workflows.
- Support user acceptance testing, process documentation and implementation of approved system or workflow enhancements.
- Demonstrate initiative in troubleshooting routine issues, researching solutions and learning from feedback, with appropriate escalation when required.
Required Qualifications and Experience
- Bachelors degree in accounting, Finance, Commerce or a related discipline.
- Approximately 36 years of experience in accounts payable, procurement finance or end-to-end P2P operations.
- Hands-on experience with Odoo ERP, preferably across Purchase, Inventory and Accounting.
- Strong understanding of purchase order processing, three-way matching, invoice verification and supplier reconciliations.
- Working knowledge of UK VAT and/or Irish VAT, depending on the operating entity.
- Experience with foreign currency invoices, freight costs and import-related transactions is desirable.
- Strong Excel skills, including PivotTables, lookups and data analysis; experience with dashboards or reporting automation is an advantage.
- Experience preparing MIS reports, analysing operational data and presenting findings to management.
- Good stakeholder management, communication, coordination and problem-solving skills.
- Ability to work independently, manage competing priorities and meet reporting and month-end deadlines.
- A proactive, self-driven learning attitude with the ability to adapt to new systems, processes and business requirements.
- Strong attention to detail, analytical thinking and commitment to financial controls and data accuracy.
