Opportunity For Senior Administrative & Facilities Executive Position

Job Title :

Job Summary :

Key Responsibilities

1. Facility Operations & Maintenance

• Oversee day-to-day facility operations, including building safety, cleanliness, and ergonomic workspace standards.
• Manage preventative maintenance schedules and coordinate repair requests for office equipment, HVAC, lighting, and general infrastructure.
• Monitor third-party service providers and contractors (cleaning, security, catering, plant care, and repairs), ensuring Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) are met.
• Support workplace logistics, including office seating/floor plan updates, desk/room bookings etc.
• Conduct routine facility and safety walkthroughs, logging maintenance issues and maintaining elevator/facility logs.
• Provide high-level administrative support to department heads or leadership teams for travel coordination and expense reporting.

1. Events & Employee Engagement Activities

• Plan, coordinate, and execute internal events, including town halls, holiday parties, team-building activities, and employee appreciation initiatives.
• Manage event logistics end-to-end, including venue sourcing, catering, AV setup, event budgeting, and promotional materials.
• Support the HR team with onboarding event logistics, ensuring new hires have a seamless, welcoming workspace and orientation experience.
• Collaborate with cross-functional committees to organize events and wellness initiatives.

1. Health, Safety, & Compliance

• Enforce workplace health and safety (H&S) policies in compliance with local regulations and company standards.
• Maintain safety documentation, incident reports, and contractor work permits/compliance records.
• Act as a floor warden or emergency evacuation coordinator, helping organize drills and safety training updates.

1. Procurement & Financial Administration

• Manage purchase requisitions, vendor invoices, and expense tracking for office supplies, pantry inventory, and facility maintenance budgets.
• Negotiate minor local service quotes and maintain inventory control for stationery, safety gear, and pantry/office consumables.
• Process billing records and coordinate with the finance department on vendor payments.

Required Qualifications & Experience

• Experience:

  Minimum 8 years of combined experience in office administration and facilities management.

• Education:

  Bachelors degree in Business Administration.

• Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with facility helpdesk ticketing systems, space management software, or basic database/CRM tools.

• Core Competencies:

• Strong project management, multi-tasking, and priority-setting under pressure.
• Exceptional verbal and written communication skills with strong interpersonal diplomacy.
• Independent judgment and proactive problem-solving capability.
• Familiarity with local health, safety, and building compliance codes.