Job Description
We are looking for a proactive and well-organized Office Administrator / Purchase & Inventory Executive to manage day-to-day office administration, chemical procurement, purchase activities, inventory management, and vendor coordination.
The candidate will be responsible for ensuring the timely availability of chemicals, raw materials, consumables, and other essential items required for smooth factory operations.
Key Responsibilities
1. Purchase & Procurement Management
- Handle the purchase of chemicals, raw materials, consumables, and office supplies.
- Identify suitable suppliers and coordinate with existing vendors.
- Collect and compare quotations from different suppliers.
- Prepare purchase orders and follow up on delivery schedules.
- Ensure timely procurement of materials based on factory requirements.
- Negotiate with vendors to obtain competitive pricing and better payment terms.
- Verify purchase bills and coordinate with the accounts department.
2. Stock & Inventory Management
- Maintain daily records of chemical stock, raw materials, and other purchased items.
- Monitor stock levels and identify items that need replenishment.
- Maintain inward and outward stock registers.
- Track material consumption and maintain proper inventory records.
- Conduct periodic physical stock verification.
- Ensure proper storage and labeling of chemicals and materials.
- Maintain records of minimum stock levels and avoid material shortages.
3. Office & Factory Administration
- Manage day-to-day office administrative activities.
- Coordinate with factory staff, supervisors, vendors, and management.
- Maintain purchase records, delivery challans, invoices, and other documents.
- Handle office stationery and other administrative requirements.
- Maintain proper documentation and filing systems.
- Support management in daily operational activities.
4. Vendor & Supplier Coordination
- Develop and maintain good relationships with suppliers and vendors.
- Follow up on pending orders, deliveries, and material quality.
- Coordinate for material returns or replacements when required.
- Maintain an updated supplier and vendor database.
5. Reporting & Documentation
- Prepare daily and monthly purchase and stock reports.
- Maintain purchase registers and inventory records.
- Report low-stock items and pending purchase requirements to management.
- Provide purchase and inventory details whenever required.
Required Skills & Qualifications
- Any degree or diploma; B.Com / BBA candidates preferred.
- Previous experience in office administration, purchase, or inventory management.
- Basic knowledge of chemical and raw material procurement is preferred.
- Good knowledge of MS Excel and MS Office.
- Knowledge of purchase orders, invoices, stock registers, and inventory management.
- Good communication and vendor coordination skills.
- Ability to maintain accurate records and handle multiple responsibilities.
- Knowledge of Tally or any inventory management software is an added advantage.
Experience
1–3 years of experience in office administration, purchase management, or inventory control preferred.
Preferred: Candidates with experience in manufacturing, electroplating, chemical industries, or industrial factories.
Additional Requirements
- Good organizational and coordination skills.
- Ability to work independently and take responsibility for purchase and stock management.
- Attention to detail and accuracy in maintaining records.
- Responsible handling and proper documentation of chemical purchases and inventory.
- Ability to coordinate with management and factory personnel.
Pay: ₹15,700.00 - ₹49,000.00 per month
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person
