Job Description for Office Boy Office opening and closing. Desk cleaning, Checking light switch / camera switch. Water bottle Cleaning and Refilling, Supervising housekeeping person. Assist in administrative duties such as photocopying, scanning and filling documents. Deliver and collect mail, packages and other items within the office or to external locations. Serve beverages to guests and staff as needed and maintain a proper record of Consumption. Order food and beverages from outside vendors as requested by staff or for office events or to bring them as required. Ensure the office is kept clean and organized, including sweeping, dusting and tidying up common areas. Maintain cleanliness in kitchen areas, including washing dishes and ensuring supplies are stocked. Monitor and replenish office supplies such as stationery, pantry items and cleaning products. Report any maintenance issues to the office manager and assist with minor repairs if needed. Welcome and assist visitors, directing them to the appropriate person or department (make sure that they have prior appointment). Provide support to staff with tasks such as setting up meeting rooms and organizing office events, scanning, printing and filling documents. Making new files and keeping them in place. Bank related work, sample collecting from clients (od). Taking care of courier in word and out word, maintaining a register to keep records and handing it over to the respective department.
Designation : Executive Assistance Work Location : Marol Naka Reporting To : MD An Executive Assistant plays a crucial role in supporting senior executives by managing their schedules, communications, and various administrative tasks. Here are some key responsibilities and qualifications typically found in an Executive. JD: Primary Responsibilities: Calendar Management: Schedule and organize meetings, appointments, and events for the executive. Communication Handling: Manage emails, phone calls, and correspondence on behalf of the MD Document Preparation: Draft, review, and edit documents, reports, and presentations. Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, and transportation. Meeting Support: Prepare agendas, take minutes, and follow up on action items. Confidentiality: Handle sensitive information with discretion and maintain confidentiality. Other Department Coordination : Coordinate with other department for assign tasks and other requirement. Secondary Responsibilities: Office Management: Maintain office supplies, manage records, and ensure smooth office operations. Event Planning: Assist in organizing company events, conferences, and social gatherings. Project Assistance: Support the executive in managing and tracking various projects. Research: Conduct research and gather information as needed for reports or presentations. Personal Assistance: Occasionally assist with personal tasks for the executive, such as scheduling personal appointments or managing household tasks. Qualification : Bachelor’s degree preferred 1 to 2 years’ prior experience in supporting a senior executive or team Skills Required : Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Ability to maintain confidentiality of information related to the company and its employees Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)