Nano Tech Chemical Brothers Private Limited

Key Responsibilities Invoicing & Documentation Generate and send invoices to customers accurately and on time. Ensure all supporting documents are attached and compliant with contractual terms. Coordinate with the sales team for correct billing information. Receivable Tracking & Collection Monitor customer accounts to identify overdue payments. Follow up with clients for payment via calls, emails, and reminders. Escalate long-pending cases to management for necessary action. Credit Control Verify and approve customer credit limits as per company policy. Maintain records of credit terms and agreements. Ensure adherence to payment terms and conditions. Reconciliation & Reporting Reconcile accounts receivable ledger to ensure all payments are accounted for. Prepare debtor aging reports on a monthly/quarterly basis. Highlight high-risk accounts and propose corrective actions. Coordination & Compliance Work closely with sales, dispatch, and customer service teams to resolve disputes. Ensure compliance with accounting standards and internal policies. Support auditors with receivable related documentation

Primary Tasks & Activities: Monitoring all activities undertaken by Accounts Team and checking/verifying the same to ensure they are done accurately as per defined process/guidelines and timelines: 1.Ensuring timely & accurate processing of payments including Payroll Payroll Accounting Monthly Payroll processing with inputs from HR (Attendance/Leave, Compensation Structure changes etc.) and Accounts (Deductions on account of Loans/advances, TDS etc) Ensuring to release timely vendors Payments as per credit term, Imprest, assessments, corporate card dues after verify. Transferring payments to Vendors as per credit terms & with approvals of management. Maintaining and verifying a record of employee advances/loans. 2. Ensuring adherence to all Statutory requirements - Filing returns & submitting required reports/documents. a.Reviewing TDS every month deposited and Quarterly TDS Returns has been filled for all units b.Reviewing Monthly & Annual GST Returns have been filled for all units c.Reviewing Annual Income Tax Returns of all directors/companies have been filled for all units d.Finalization of Annual ITC 04 Returns for Job Work for all units e.Overview for Undertaking ROC Compliances for all units f.Undertaking MSME compliances for all units g.Resolving pending issues pertaining VAT assessments h.Reviewing about Preparing data for Advance Tax and depositing the same as advised by Reporting Manager/ Management/CA/. i.Filing FSSAI Returns. j.Obtaining all requisite licenses required for undertaking business. k.Ensuring to follow up for duty drawback/ Income Tax Refund and Other deposits timely has credited. 3. Arranging Compliance Documents to Banks Updating, Maintaining & submitting documentation for Banking. Ensuring all individual bank/ Companies KYC has done. Ensure timely submission of bill of entry and shipping documents as per norms. Handling & Monitoring daily day to day banking activities. 4.Reviewing all Financial Records and Documents of Employees, Directors & Company. Ensuring personal Books of Accounts are maintained accurately & timely. Filing of all records & documents in an organized manner to facilitate quick retrieval. Verifying vendor invoices etc on Customs & Excise Portal (Ice Gate) and resolving discrepancies in consultation with Customs Handling Agent. Tally Monthly data backup. Ensuring filing has done on weekly basis in proper manner and to do auditing time to time for ensure all documents filed in proper manner. Preparing the Ledger Scrutiny of company account and take necessary action on unresolved pendency and share Observation with Reporting Manager. Preparing the Finalizing Trial Balance on a monthly basis Finalize Balance Sheet on an annual basis with help of Statutory Auditors. Ensuring Accounts Ledgers are maintained up to date and accurate. 5. Vendor Management To represent reports.:- Bills Follow-ups. Reconcile Account of Customer On Account entry to be solved. Round of Entries Balance Confirmation 6. Customer Management Occupancy Reconcile Account of Customer On Account entry to be solved. Round of Entries Balance Confirmation 7. Ensuring timely insurance of Company Assets To Ensure timely payments being made on the due basis (All type of insurances) To negotiate and followup for the insurance quotations with multiple agents 8. Leading Effectively Ensuring availability of adequate and capable team members to fulfil assigned responsibilities. Providing appropriate supervision and coaching to enable team members to perform effectively. Anticipating & promptly resolving issues & concerns of team members. Creating a climate of trust & belonging among team members Motivating Team Members to achieve / surpass assigned goals. Reviewing all the accounts department is performing their duty accurately and timely. 9.Assessment (VAT/GST/Income Tax) Ensuring availability of adequate and capable team members to fulfil assigned responsibilities. Preparing documentation for resolving Assessments related to old cases pertaining to VAT/GST/Income Tax. Resolving the pendancies (if any) with reporting manager. To Prepare Documentation & follow up for C- Forms. 10. MIS Adherence Updating own data in MIS in a timely manner. Ensuring team members are updating their MIS data in a timely manner. CANDIDATE PROFILE A. Qualifications & Experience: B Com. Additional qualification (such as CA/ICWA Inter, M Com, Diploma in Accounting/Finance) will be an advantage. 6-9 years experience in maintaining business accounts. Must have handled Statutory Compliances. Must have handled Accounts Receivable or Accounts Payable. Must have experience of leading a team. B. Skills & Knowledge: 1.Functional Skills Proficient in undertaking Statutory Compliances. Proficient in Revenue Accounting. Proficient in Expense Accounting. Proficient in Payroll Accounting. Proficient in preparing Balance Sheets. Proficient in preparing Monthly P & L . Proficient in Tally. 2.Computer Skills MS Office Email