Mssrf

Oversee the accurate recording of fixed asset data and maintain up-to-date records. Possess working knowledge of ERP systems and actively coordinate with ERP teams todevelop, configure, test, and implement the asset management module for end-to-endprocess integration. Implement effective strategies to track and manage assets. Support asset verification, internal audits, donor audits, and statutory audits by providingaccurate data and documentation. Monitor and ensure compliance with institutional policies, donor guidelines, statutoryrequirements, and audit standards. Collaborate with site offices, research units, and functional team to streamline fixed assetprocesses and support programmatic needs. Send monthly fixed assets reports. Investigate discrepancies in fixed asset records promptly; implement corrective andpreventive measures. Monitor and ensure compliance with company standards and legal requirements. Collaborate with site offices and functional teams to optimize fixed assets processes. Facilitate communication to ensure seamless coordination in the asset supply chain. Ensure proper documentation and filing for all fixed asset transactions, shipments,donations, and disposals. Implement corrective actions to prevent future discrepancies. Generate regular reports on fixed assets levels and variances. Provide insights to management for strategic decision-making. Utilize fixed asset management systems effectively, including proficiency in ERP platforms, asset tracking tools, and GIS-enabled databases where applicable. Requirements 3 -5 years of relevant experience in handling assets and warehouse operations Minimum bachelors degree. Education in logistics is a plus Familiarity with ERP and asset tracking and monitoring software Strong Supervisory skills Excellent organization skills and attention to detail Strong communication skills Knowledge of Microsoft office tools- Excel and Word

The Facility & Administration Officer will ensure the smooth functioning of MSSRF s Chennai campus, supporting its mission-driven work by maintaining high-quality facilities, welcoming environments for visitors, and efficient operational systems. This role combines facility management with hospitality and administrative support, ensuring that spaces are well-maintained, resources are optimally used, and services reflect MSSRF s values of professionalism, sustainability, and inclusivity. Key Responsibilities : Campus & Facility Oversight: Manage the day-to-day operations of the Chennai campus, including performance spaces, visitor coordination, and estate-related activities, ensuring they are functional, safe, and welcoming for staff, partners, and beneficiaries. Vendor & Utility Coordination: Engage with service providers and vendors to ensure timely delivery of services and smooth operation of all utilities, with a focus on cost-effectiveness and quality. Guest House Management: Oversee the MSSRF guest house, ensuring hospitality standards, cleanliness, and a comfortable stay for visiting researchers, partners, and collaborators. Maintenance Supervision: Coordinate with administrative and support staff to schedule regular maintenance and repairs, ensuring minimal disruption to ongoing activities. Preventive Maintenance: Implement preventive maintenance plans for air-conditioning units and other key infrastructure to prolong asset life and reduce breakdowns. Vehicle Administration: Ensure timely servicing, upkeep, and insurance compliance for MSSRF s vehicles (two-wheelers and four-wheelers) used for field and operational purposes. Documentation & Compliance: Maintain accurate administrative records, vendor agreements, and reports related to facility management, ensuring adherence to MSSRF policies and statutory requirements. Qualifications & Experience : Bachelor s degree in Facility Management, Administration, Hospitality, or a related discipline. 3 5 years of experience in facility and administration, preferably within the NGO, research, or Corporate sector. Demonstrated ability to manage vendor contracts and operational budgets. Proficiency in MS Office and record-keeping systems. Familiarity with environmentally sustainable facility practices is desirable. Key Skills & Attributes : Strong organizational and time-management skills. Excellent interpersonal and communication abilities, with a service-oriented mindset. Ability to work collaboratively with diverse teams and stakeholders. Problem-solving skills with attention to detail. Commitment to MSSRF s mission and values.

In MSSRF, at the Ecotechnology Programme Area undertakes multi-sectoral, interdisciplinary projects supported by diverse funding sources including FCRA-funded initiatives, Corporate Social Responsibility (CSR) projects, and Government-funded programmes, PFMS Projects. These projects span eight sites across India: Puducherry, Villupuram, Pudukottai, Thiruvaiyaru, Kannivadi, Vadugapatti, Ganjam, and Aurangabad. Each funding agency brings distinct financial and administrative compliance requirements, making effective project management critical for operational success. Key Responsibilities: Project Financial Management Extend support to monitor expenditure in alignment with funder-specific guidelines. Provide necessary support to prepare and submit financial reports, including reimbursable cost claims, PFMS uploads, and donor-specific documentation. Ensure timely documentation and submission of bills, vouchers, and related compliance materials. Administrative Support Facilitate team for ERP entries on transactions, purchase requisitions, and inventory management. Coordinate logistics and procurement processes in accordance with organizational and donor protocols. Operational Coordination Support the Programme Area Head in planning, tracking, and reviewing field activities and outputs. Assist in compiling and reviewing monthly/annual staff work plans and progress reports. Stakeholder Liaison Coordinate with finance, procurement, administration, and field teams to ensure smooth project execution. Serve as a liaison between site offices and the central office for operational updates and support. Other Duties Carry out additional tasks or responsibilities as assigned by the Programme Area Head. Qualifications and Skills Graduate/Postgraduate degree MSW or Bachelor s in Management, Commerce, Economics, Public Administration, or related field. Minimum 3-5 years of experience in project financial management and administrative coordination. Prior exposure to donor-funded projects (FCRA/CSR/Government) and familiarity with PFMS and ERP systems is highly desirable. Proficiency in MS Office and accounting software. Strong organizational and interpersonal skills. Ability to work independently and across multi-location teams. Essential Qualification Graduate/Postgraduate degree MSW or Bachelor s in Management, Commerce, Economics, Public Administration, or related field. Experience desirable Minimum 3-5 years of experience in project financial management and administrative coordination.

We are looking a Field Co-ordinator Agriculture Expert to lead and coordinate field-level training programmes, workshops, and farmer field schools. The role involves monitoring agricultural operations, conducting field surveys, and providing on-the-spot technical support to farmers. The candidate will work closely with farmer communities, Panchayat leaders, and government departments to promote sustainable practices and climate resilience. Key responsibilities Organize and coordinate training sessions, technical programmes, workshops,and farmer field schools in collaboration with the project core team. Monitor field operations such as sowing, nutrient application, irrigation practices, and yield recording, including the supervision of demonstration plots. Conduct special field surveys and undertake field visits across villages to assesscrop conditions, monitor progress, identify challenges, and provide timely, on-the-spot solutions. Build and maintain strong relationships with local farmer communities,Panchayat leaders, and government officials (e.g., Agriculture Department staff,KVKs and other stakeholders). Identify potential Climate Champions from the community and support their training and leadership development Translate scientific recommendations in to simple farmer-friendly advisories in Tamil language. Facilitate linkages between farmers and government schemes, input suppliers,and financial institutions (banks/FPOs). Conduct periodic meetings with stakeholders (farmers, Climate Champions,FPOs, extension officers, and other stakeholders) to update them on projectprogress. Collect feedback from stakeholders and communicate it back to the project coreteam for corrective measures. Maintain documentation (photos, videos, and farmer testimonials) for processtracking and impact reporting. Job Type: Contract (3 Years) Essential Qualification Master s degree in Agronomy Experience desirable 5 8 years of relevant experience required.