Job Summary
We are looking for a detail-oriented and responsible MIS & HR Executive to manage employee documentation, maintain accurate employee databases, coordinate statutory registrations and ensure timely updation of HR and payroll-related information. The candidate will be responsible for maintaining 100% data accuracy, collecting employee documents from promoters and coordinating employee enrolment under EPFO and ESIC.
Key Responsibilities
1. Employee Documentation & Data Collection
- Coordinate with promoters and field teams to collect employee documents and KYC details.
- Ensure timely collection of mandatory documents such as Aadhaar, PAN, bank passbook/cancelled cheque, photographs and other required records.
- Follow up with promoters for pending or incomplete employee documentation.
- Verify the completeness and validity of documents before updating the employee database.
2. MIS Management & Data Accuracy
- Maintain and regularly update employee master data and MIS records.
- Ensure 100% accuracy in employee information, salary details, bank account details and statutory data.
- Cross-verify employee bank account numbers and IFSC codes against supporting bank documents.
- Identify and correct discrepancies in employee records before payroll processing.
- Prepare periodic MIS reports and employee data summaries.
- Maintain proper records of new joiners, exits and employee status changes.
3. EPFO & ESIC Compliance Coordination
- Coordinate employee enrolment and registration through the ESIC portal.
- Ensure accurate entry and verification of employee details in the ESIC portal.
- Coordinate with the concerned team for generation of UAN for newly joined employees.
- Follow up on pending UAN generation, KYC seeding and statutory registration activities.
- Maintain employee-wise EPF and ESIC enrolment status.
- Coordinate with the payroll and statutory compliance team for resolving registration-related discrepancies.
4. Coordination & Follow-up
- Act as a coordination point between promoters, employees and the central HR/payroll team.
- Follow up regularly for pending documents and statutory information.
- Ensure all employee records are updated within the prescribed timelines.
- Escalate unresolved documentation and data discrepancies to the reporting manager.
Required Skills & Competencies
- Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables and data validation.
- Familiarity with EPFO and ESIC portals.
- Strong data management and documentation skills.
- High attention to detail and numerical accuracy.
- Good follow-up and coordination skills.
- Ability to handle large volumes of employee data.
- Good communication skills in English, Telugu and Hindi.
Educational Qualification & Experience
- Graduate in any discipline, preferably B.Com, BBA or HR-related qualification.
- Minimum 6 months of experience in MIS or HR operations.
- Experience in employee data management and EPFO/ESIC enrolment will be preferred.
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person
