Manager / Sr Manager - Finance ( Trade Accounts Payable)

Role & responsibilities

Trade Accounts Payable function

A. Trade Invoice Processing and Accounting

• Manage end-to-end

  Trade AP operations

  team, including receipt, validation, accounting, reconciliation, and settlement of vendor invoices.
• Ensure timely and accurate accounting of

  purchase invoices

  , debit notes, credit notes, rate differences, claims, and other trade-related adjustments managed by Other income team.
• Monitor three-way matching of

  purchase orders, goods receipts, and vendor invoices

  , ensuring discrepancies are resolved promptly.
• Ensure appropriate accounting of inventory purchases, purchase returns, vendor discounts, rebates, incentives, and other commercial adjustments in coordination with Procurement, Supply Chain, Category, and Inventory teams.
• Ensure correct

  vendor master mapping, accounting classifications, cost centre allocations, and tax codes.

• Monitor invoice ageing, blocked invoices, unprocessed invoices, and pending approvals to ensure timely closure.

B. Vendor Reconciliation and Payment Management

• Ensure periodic reconciliation of vendor statements with company books and timely resolution of outstanding differences.
• Monitor vendor advances, debit balances, unapplied credits, open GR/IR balances, and long-pending vendor items.
• Coordinate with Treasury and business teams to ensure vendor payments are processed within agreed credit terms.
• Resolve vendor escalations relating to payment delays, invoice disputes, deductions, and reconciliations.
• Establish effective controls to prevent duplicate invoices, duplicate payments, incorrect vendor payments, and unauthorized adjustments.
• Support working capital optimization through effective management of vendor payment terms and outstanding liabilities.

C. Oracle ERP Operations and Process Improvement

• Drive effective utilization and continuous improvement of Oracle ERP for Trade AP operations.
• Review Oracle configurations and transaction flows relating to purchase orders, receipts, invoice matching, accounting, payment processing, and vendor reconciliations.
• Identify process gaps, system issues, recurring errors, and opportunities for automation.
• Work with IT, Procurement, Supply Chain, and other stakeholders to resolve Oracle-related issues and strengthen end-to-end process integration.
• Develop automated reports and dashboards for invoice ageing, pending approvals, reconciliation status, blocked invoices, and payment performance.
• Drive standardization of processes, reduction of manual interventions, and elimination of repetitive activities through automation.
• Support user acceptance testing (UAT), system enhancements, and implementation of new business requirements.

D. Financial Controls, Audit and Compliance

• Ensure compliance with applicable GST, TDS, Income Tax, accounting standards, and internal finance policies, as relevant to Trade AP transactions.
• Ensure appropriate validation of GSTIN, tax rates, place of supply, invoice particulars, and other applicable GST requirements.
• Monitor timely and accurate TDS deduction, deposit, reporting, and reconciliation wherever applicable.
• Ensure appropriate controls for input tax credit eligibility, vendor compliance, and reconciliation with GST records.
• Maintain adequate documentation and audit trails for all material transactions and adjustments.
• Coordinate with Internal Audit, Statutory Audit, IFC, and other assurance teams for Trade AP-related requirements.
• Ensure timely closure of audit observations and implementation of corrective and preventive actions.
• Review key financial controls periodically and recommend improvements to strengthen the control environment.

E. Month-End Closure and Financial Reporting

• Ensure timely closure of Trade AP books in line with monthly MIS and financial reporting timelines.
• Review outstanding GR/IR balances, unrecorded liabilities, invoice accruals, goods received but not invoiced, and other relevant period-end adjustments.
• Ensure completeness and accuracy of trade payables, vendor liabilities, purchase accounting, and related balance sheet schedules.
• Review ageing reports, reconciliation statements, provisions, and other Trade AP-related financial schedules.
• Coordinate with Financial Accounting, Procurement, Inventory, and Supply Chain teams to resolve open items before book closure.
• Ensure timely submission of management reports and accurate information for financial analysis and decision-making.

F. Team Management and Stakeholder Coordination

• Lead, mentor, and develop the Trade AP and Other income team, ensuring clear ownership, accountability, and productivity.
• Establish team-level KPIs and review performance regularly against agreed targets.
• Build strong working relationships with Procurement, Category, Supply Chain, Inventory, Treasury, Tax, IT, and external vendors.
• Drive timely resolution of stakeholder queries and vendor escalations.
• Develop SOPs, process documentation, training materials, and standard operating dashboards.
• Promote a culture of continuous improvement, accountability, accuracy, and customer-centric service delivery.

4. Key Performance Indicators (KPIs)

1. Invoice Processing:

   Percentage of valid invoices accounted for within the defined SLA.

2. Month-End Closure:

   Completion of Trade AP activities within agreed closing timelines.

3. Vendor Reconciliation:

   Percentage of vendor balances reconciled within the defined frequency and SLA.

4. Invoice Backlog:

   Reduction in overdue, unprocessed, and blocked invoices.

5. Payment Accuracy:

   Prevention of duplicate, incorrect, or unauthorised payments.

6. Statutory Compliance:

   Timely and accurate GST and TDS compliance applicable to Trade AP.

7. GR/IR Management:

   Reduction in aged and unresolved GR/IR balances.

8. Audit Compliance:

   Timely closure of audit observations with no recurring control deficiencies.

9. Automation and Productivity:

   Delivery of measurable process improvements and automation initiatives.

10. Stakeholder Satisfaction:

    Timely resolution of vendor and internal stakeholder queries.

11. Team Productivity:

    Achievement of agreed productivity, quality, and SLA targets.

Oracle Process Effectiveness:

Preferred candidate profile

• Strong understanding of Trade Accounts Payable and procure-to-pay processes.
• Good knowledge of inventory accounting, purchase accounting, GR/IR accounting, vendor reconciliations, and commercial adjustments.
• Working knowledge of GST, TDS, and applicable accounting and financial control requirements.
• Hands-on experience with Oracle ERP, preferably Oracle Fusion Cloud Financials or Oracle E-Business Suite.
• Strong analytical, problem-solving, reconciliation, and financial reporting skills.
• Experience in process optimization, automation, and ERP-driven controls.
• Excellent stakeholder management, communication, and vendor dispute resolution skills.
• Proven team management and people development capabilities.
• Advanced Excel skills and experience with MIS dashboards or reporting tools.
• Ability to manage high transaction volumes and deliver within tight month-end closure timelines.

6. Experience and Qualification Requirements

• 4-6 years of overall experience in Finance and Accounts, with substantial experience in

  Trade AP / Procure-to-Pay operations

  .
• At least 3 years of experience managing a team or leading a significant AP process.
• Experience in

  e-commerce, retail, FMCG, or another high-volume transaction

  environment is preferred.
• Experience in Oracle ERP implementation, stabilization, enhancement, or process transformation will be an advantage.

CA candidates are preferred

How to apply:

Share your cv to shelina.rout@bigbasket.com