Manager Admin

Job Title : Manager Admin

Job Location :Mumbai

Years of Experience 8-15 years

Working Days: Monday to Saturday

Job Purpose

The Administration Manager is responsible for overseeing and managing all

administrative functions of the manufacturing facility to ensure smooth plant

operations. The role involves managing facility administration, security,

housekeeping, transport, canteen, vendor coordination, statutory compliance related

to administration, and employee welfare activities while maintaining a safe and

efficient working environment.

Roles & Responsibilities

Administrative Support:

1. Oversee day-to-day administrative operations of the plant.

2. Ensure smooth functioning of office facilities and infrastructure..

3. Maintain plant assets, utilities, and administrative records.

4. Develop and implement administrative policies and procedures.

Facility Management

1. Manage plant infrastructure, office maintenance, repairs, and renovations.

2. Coordinate with external service providers and contractors.

3. Monitor utility services such as electricity, water, and waste management.

4. Ensure optimum utilization and upkeep of company assets.

Security Management

1. Manage plant security operations and access control systems.

2. Ensure proper visitor management and employee entry-exit records.

3. Coordinate with security agencies and monitor security personnel

performance.

4. Conduct periodic security audits and risk assessments.

Housekeeping & Canteen Management

1. Ensure cleanliness and hygiene standards across the plant premises.

2. Supervise housekeeping and canteen service providers.

3. Monitor food quality, hygiene practices, and employee satisfaction.

Transport & Travel Management

1. Manage employee transportation and company vehicles.

2. Coordinate travel arrangements, accommodation, and logistics.

3. Monitor vehicle maintenance, fuel consumption, and transportation costs.

Vendor Management

1. Identify, evaluate, and manage administrative service vendors.

2. Negotiate contracts and service agreements.

3. Monitor vendor performance and ensure timely service delivery.

4. Control administrative expenses within approved budgets

Statutory Compliance

1. Ensure compliance with Factory Act requirements related to

administration.

2. Maintain records and documentation required by government authorities.

3. Coordinate inspections from regulatory bodies.

4. Support EHS and HR teams in compliance-related activities.

Employee Welfare

1. Implement employee welfare initiatives and engagement activities.

2. Ensure availability of welfare facilities as per statutory requirements.

3. Address employee concerns related to administration and facilities.

Budget Management

1. Prepare and manage the administration budget.

2. Monitor administrative expenses and identify cost-saving opportunities.

3. Ensure efficient utilization of resources.

Process Improvement:

1. Identify areas for improvement in administrative processes.

2. Stay updated with the latest administrative tools, technology, and best

practices.

Fire and Safety Management:

1. Ensure compliance with fire safety regulations and company safety policies.

2. Conduct regular fire drills and emergency response training for staff.

3. Maintain and regularly inspect fire safety equipment (e.g., extinguishers,

alarms).

4. Develop and implement workplace safety procedures and protocols.

5. Conduct risk assessments to identify potential safety hazards and recommend corrective actions.

Repair and Maintenance:

1. Oversee the maintenance and repair of office facilities and equipment.

2. Coordinate with external contractors and vendors for repair and

maintenance services. Conduct regular inspections to identify and address maintenance needs.

3. Maintain records of maintenance schedules and completed work.

4. Ensure all office equipment is in good working condition and arrange for

timely repairs as needed.

Audit Management

1. Coordinate internal, external, and statutory audits.

2. Ensure compliance with Factory Act, labour laws, safety, and company

policies.

3. Maintain audit records, licenses, and statutory documents.

4. Track and close audit observations and corrective actions (CAPA).

5. Support ISO and customer audit requirements.

6. Ensure plant facilities, contractors, and service providers comply with

regulatory standards.

Education and Experience

Education:

• Bachelors degree in Business Administration, Management, or a related

field preferred.

Experience:

• Proven experience in an administrative role, preferably with supervisory

responsibilities.

• Experience in office management or a similar position is advantageous.

Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Ability to multitask and prioritize effectively.

Attributes:

• Strong leadership and team management skills.
• Problem-solving attitude and ability to work independently.
• High attention to detail and accuracy.

• Company website:

http://www.illusiondentallab.com/

http://www.laxmidental.com/