ROLE DESCRIPTION PROJECT EXECUTION FUNCTION ROLE : : : : Owner of Project Execution Sr. Project Manager / Project Manager (Projects) AGM (Projects) DESIGNATION REPORTING TO PURPOSE OF THE ROLE 1. Accountable for successful completion of project within speculated timeline and budget by adhering to quality and safety standards of the organization. KEY RESPONSIBILITIES 1. Study of Contract/Agreement: - - - - - Review the tender documents, drawings, general conditions and special conditions. Study pre-bid queries and resolutions. Study Contract/PO/Agreement terms and conditions and highlight critical ones. Understand various milestones of the contract, its requirement and implications. Identify any unique or challenging part of the project to be focused on. 2. Assigning execution team: - - Select the optimum team and decide phase wise posting in line with work requirement. Understand teams skill and competency and assigning the job roles accordingly. 3. Mobilization: - Finalize the mobilization plan in concurrence with higher authorities (client / consultant / HO) depending on the size and time span of the project and support the mobilization team to execute the same in a time bound manner. - - Finalize the staff quarters and transportation requirement and accordingly support Mobilization and HR team to take action. Coordinate and follow up for all statutory compliances as per the requirement of the contract / project to kick start the project work. Timely escalation of issues if any. - - Managing local interferences and maintaining harmonious relationship with all stakeholders. Ensure expeditious and optimized mix design within the framework of specifications. Page 1 of 4 ROLE DESCRIPTION 4. Planning and Execution - Study Baseline schedule with HO planning and accountable for preparing the schedule on a weekly, monthly and quarterly basis. - - - Accountable for delivering site progress in line with the agreed schedule. Accountable for arranging the required resource and managing the same to achieve the project targets. Implementing the work program with daily monitoring and extending support by bridging the gap. Accountable for timely updating and monitoring of all reports to various stakeholders in the project. - - Timely coordination with clients, architects, Structural consultants, MEP consultants from drawing related issues to site implementation/modification. - - Accountable to ensure preparation of Overall Planning including availability of GFC drawings of the project in line with contractual requirement and get the same approved from Client. Finalize format of Daily Progress Report and ensure submission of the same to client and all stake holders highlighting critical points and any delays if any. - - Keep track of the client inputs with respect to contractual commitments. Assist the GM with appropriate documents to seek requisite time extension with commercial settlement whenever applicable during the course of execution of the project. - - - - - Tracking and monitoring submission and retrieval of BGs in line with contractual provision. Put liquidation plan in action under special circumstances to tide over the setbacks. Attend periodic review meetings at Project site and conference calls with Client and/or PMC as fixed. Attend periodic review meeting at HO for progress and commercial monitoring of the project.(BMR) In case any work beyond contract scope is ordered, take prompt action for any commercial implication and approval of the same. - 5. Estimation and Billing - - Accountable for timely estimation of quantities from all available drawings to plan resources in advance. Accountable for timely submission of bills and realization of the payments from clients. Accountable for exploring the non-tender item and its realization. - - Ensure submission of Rate Analysis for any Non Tender item required to be executed as per approved drawings. Make sure the rate is approved prior to execution of the work and amendment issued. 6. Quality Assurance and Control - Accountable for adherence to the quality plan of the project. Page 2 of 4 ROLE DESCRIPTION - Implementation of quality protocols at site to ensure zero defects. 7. Safety - - Accountable for adherence to the safety plan of the project. Implementation of safety protocols at site to ensure zero tolerance. 8. Budgeting & Monitoring: - - - Support in finalization of budget with internal stakeholders. Monitor monthly expenditure and ensure that it is under budgetary limits. Ensure monthly reconciliation of all major input materials and keep the wastage within specified limits. 9. Sub-Contractor Management : - Provide the inputs to HO for 3rd party works and material supply by raising purchase request through planning and keep a regular check on the available material in stores. - Monitor labor supply contractors for adequate manpower supply and ensure that weekly allowances to workers and bills are processed. - - - - Monitor third party works for timely supply and release of fronts in line with project schedule. Productivity mapping of all works in progress. Ensure timely certification and submission of GRN and bills to HO. Monitor proper storage, preservation and use of bought-out materials. 10. Special jobs and innovative approach: - Have focus on special jobs requiring specialized agencies and equipment. Get the team aligned on the common understanding for these structures and promote innovative approach in the interest of organization. - - Implement new methodologies for improving productivity and cost optimization wherever possible. Encourage team members to come up with such ideas and put to use after brainstorming. Induce client by underlining time and quality advantage for use of pre-cast and pre-fabricated products by suggesting alternate items in BOQ so as to improve timelines and workmenship. 11. Team Building: - - Align team with common goal and inculcate spirit of team work. Use work in hand to impart technical and practical knowledge to improve productivity and quality through daily discussion at sites. - Have regular interactions with the team members and identify area for training to improve their performance. Page 3 of 4 ROLE DESCRIPTION - Training and developing immediate subordinates for the next role. Page 4 of 4