The Role : IES India Pvt. Ltd is seeking a proactive and detail-oriented admin executive to oversee and streamline office operations. The ideal candidate will handle administrative tasks, coordinate resources, and facilitate smooth communication across departments, ensuring a productive and efficient work environment. As part of a global company working at the cutting edge of building performance analysis, you will have opportunities to take more responsibilities and build a career with us. Key responsibilities: The successful candidate will be carrying out the following tasks: · Manage office supplies, including procurement, inventory tracking, and vendor coordination. · Maintain and organize accurate records, documents, and administrative databases. · Schedule and coordinate meetings, appointments, and events, preparing agendas and keeping minutes. · Oversee facility management, including maintenance, cleanliness, and compliance with safety standards. · Serve as the point of contact between departments, ensuring seamless communication and workflow. · Handle external correspondence, such as emails, calls, and official letters. · Assist HR with onboarding processes, training coordination, and administrative support. · Be a point of contact for all the inter-departmental coordination. · Monitor budgets related to administrative tasks and propose cost-effective solutions. This role requires candidate to travel for company related work within Pune from time to time. Frequency would differ based on the requirement & necessity of the particular tasks. Skills, Knowledge and Experience: · Bachelor’s degree in Business Administration/Commerce or related field. · Proven experience as an admin executive or in a similar role. · High attention to detail and time management capabilities. · Problem-solving mindset to address operational challenges. · Adaptability to handle a variety of administrative tasks efficiently. · Strong proficiency in MS Office (Word, Excel, PowerPoint) and office management tools. · Male candidate preferred with his own 2-wheeler registered in riders name and with a valid driving license. · As IES is an international company so it is essential that the candidate is a confident communicator in English. The Rewards In return, we offer the chance to work for a world-leading company in an exciting and supportive working environment; you will receive a competitive salary; health insurance for self and dependents and up to 33 days annual leave. The Company At IES, we value People, Purpose and Innovation. We offer a flexible and supportive working environment and the opportunity to work with a team of friendly, interesting and diverse people from across the globe, who are passionate about what we do. Our mission is to contribute to conserving the earth’s natural resources for future generations by reducing the carbon emissions of the built environment. IES is at the forefront of cutting-edge technology in the green-building sector and our Virtual Environment (VE) software is the only tool that allows the design team to simulate the full performance of a building model. Our world-leading 3D performance analysis software is used by our clients to design high-quality and innovative buildings across the globe, while minimizing the impact on the environment. IES’ technology is supported by integrated consulting services and today its capabilities are expanding from use on individual buildings, to helping create sustainable communities, cities and countries. We welcome applications from everyone irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation. Individuals are treated on the basis of their relevant merits and abilities. Information on all candidates being considered for roles within the organization will be handled in accordance with the provision of the General Data Protection Regulations (as amended from time to time). For more information, please see our Recruitment Privacy Statement. Job Types: Full-time, Permanent Pay: ₹400,000.00 - ₹600,000.00 per year Benefits: Cell phone reimbursement Health insurance Internet reimbursement Paid sick time Paid time off Provident Fund Schedule: Monday to Friday Supplemental Pay: Yearly bonus Education: Bachelor's (Required) Experience: Administrative: 3 years (Required) Language: English (Required) License/Certification: Driving Licence (Required) Location: Bavdhan, Pune, Maharashtra (Preferred) Willingness to travel: 25% (Required) Work Location: In person Application Deadline: 15/07/2025