Position Title
IDP Prompt Engineer
Reporting To
Product Manager, Intelligent Document Processing (IDP)
Role Purpose
The IDP Prompt Engineer is responsible for driving the successful adoption, optimization, and continuous improvement of Intelligent Document Processing (IDP) solutions across The role focuses on designing AI prompts, configuring document extraction logic, improving automation accuracy, and supporting the onboarding of new countries, customers, and business processes.
Working closely with Operations, Process Excellence, Product Owners, Business SMEs, and Technology Teams, the IDP Prompt Engineer will transform manual document processing activities into scalable, AI-driven automated workflows, improving productivity, data quality, and customer experience across GSC operations. This role leverages IDP platform capabilities such as prompt engineering, extraction rules, AI validation techniques, training models, and document automation frameworks.
Key Responsibilities
Intelligent Document Processing & Prompt Engineering
- Design, develop, test, and optimize prompts to improve document extraction accuracy and automation performance.
- Configure and maintain extraction rules, AI models, prompt libraries, and validation logic.
- Develop and maintain reusable prompt standards and best practices across GSC.
- Analyse document structures, business rules, and logistics workflows to improve AI performance.
- Continuously refine prompts based on operational feedback and processing outcomes.
Business Process Automation
- Support automation initiatives across Air Freight, Ocean Freight, Customs Brokerage, and Logistics Operations.
- Partner with business stakeholders to identify and prioritize document automation opportunities.
- Translate operational requirements into AI-driven document processing solutions.
- Support onboarding of new business entities, countries, customers, and document types.
Solution Testing & Quality Management
- Execute training, testing, and validation activities for new implementations and enhancements.
- Investigate extraction issues and perform root-cause analysis.
- Monitor automation accuracy and recommend improvement actions.
- Establish quality benchmarks and ensure adherence to service standards.
Platform Governance & Administration
- Configure dictionaries, lookup tables, business rules, and validation mechanisms.
- Maintain process documentation, user guides, and operational standards.
- Support release testing, change management, and production deployments.
- Ensure compliance with governance, security, and data quality standards.
Stakeholder Engagement
- Collaborate with Operations, Product Teams, Process Owners, and Technology Teams globally.
- Conduct user training, workshops, and knowledge-sharing sessions.
- Provide subject matter expertise on intelligent automation and document processing capabilities.
- Support transition-to-operations and hypercare activities following deployments.
Education & Experience
Education
- Bachelor's Degree in Information Technology, Computer Science, Engineering, Data Analytics, Supply Chain Management, or a related field.
Experience
- 3+ years of experience in:
- Intelligent Document Processing (IDP)
- Artificial Intelligence or Machine Learning solutions
- OCR and document capture technologies
- Process Automation
- Shared Services or Logistics Operations
Preferred Experience
- DHL Global Forwarding operational processes.
- Freight Forwarding and Customs documentation.
- Rossum, ABBYY, Kofax, UiPath Document Understanding, Microsoft AI Builder, or similar IDP platforms.
- Generative AI and Prompt Engineering.
Technical Competencies
Mandatory
- Prompt Engineering
- Generative AI & Large Language Models (LLMs)
- Intelligent Document Processing (IDP)
- OCR Technologies
- Data Validation & Quality Assurance
- Process Analysis and Improvement
- Microsoft 365 Suite
- Business Rule Configuration
Preferred
- Microsoft Copilot
- Power Platform
- Power Automate
- Power BI
- SQL
- Python
- API Integration Fundamentals
- AI Model Testing & Optimization
Functional Knowledge
- Freight Forwarding Operations
- Air Freight Documentation
- Ocean Freight Documentation
- Customs Documentation
- Commercial Invoices
- Packing Lists
- Shipping Instructions
- Bills of Lading
- House Airway Bills
- Shipment Processing Workflows
Key Competencies
- Analytical Thinking
- Problem Solving
- Attention to Detail
- Customer Focus
- Stakeholder Management
- Innovation & Digital Mindset
- Continuous Improvement
- Communication & Presentation Skills
- Cross-Functional Collaboration
- Change Management
Performance Measures
- 95% Document Extraction Accuracy
- Reduction in Manual Processing Effort
- Automation Benefit Realization
- Production Defect Reduction
- Successful Customer/Country Onboarding
- User Adoption and Satisfaction
- Prompt Reusability and Standardization
- Productivity Improvements Delivered
Career Path
IDP Prompt Engineer Senior IDP Prompt Engineer Intelligent Automation Consultant Product Owner (IDP) Digital Solutions Manager Head of Automation & Digital Solutions
Executive Role Summary
The IDP Prompt Engineer plays a key role in digital transformation journey by leveraging Intelligent Document Processing and Generative AI technologies to automate document-intensive business processes, improve operational efficiency, enhance data quality, and accelerate the adoption of intelligent automation across global shared service operations.
