Executive Business Assistant (Chief of Staff Track) — India Office Launch 📍 Mumbai, India | Full-Time | On-Site | Reporting to Managing Director (Indian and USA) Play a key role in establishing Hubot’s India operations from the ground up. Hubot, Inc. (CDMO) — a leading developer and manufacturer of aerosols, liquids, tubes and suppositories for personal care and pharmaceutical brands — is initiating its Mumbai satellite office to drive our U.S. division's growth. We seek an accomplished Executive Assistant ready to operate as an Executive Business Partner and right hand to the Managing Director, managing every aspect of the India office launch, team building, and ongoing operations. This is a leadership opportunity, not just administrative support. Why Hubot? High Growth Trajectory: 25–30% YoY growth forecast through 2030 Global Leadership & Impact: Lead all aspects of our Mumbai hub — validation, accounting, procurement, logistics, quality, and research support for U.S. operations Strategic Partnership: Direct collaboration with the leadership; high trust, autonomy, and influence Exceptional Employer Reputation: Glassdoor 4.8 | Indeed 4.7 | Wellbeing 79 | 95% recommend Key Responsibilities (First 6–12 Months) Launch the Mumbai office—manage workspace/vendor procurement, IT, infosec, entity setup, and core HR processes Recruit and lead the inaugural back-office team (finance, procurement, logistics, quality administration, validation support, research coordination) Establish the office’s operating cadence—implement OKRs, team routines, dashboard reporting, SLAs to U.S. stakeholders Serve as the Managing Director's strategic partner—drive priorities, unblock teams, facilitate communication, execute special projects Oversee cross-border execution—ensure seamless India/U.S. handoffs for “follow-the-sun” operations Set up governance and local/state/federal compliance structures, collaborating with advisors Skills & Experience Track record in multi-tasking, strategic planning, and context switching across diverse workstreams Expertise in OKR development, system/process deployment, and interlocking business tools Strong leadership in recruiting, developing, and managing high-performance teams Experience in launching/scaling offices; adept in SOPs, vendor management, and back-office operations (validation, quality, finance, procurement, logistics) Deep familiarity with corporate governance, risk management, and compliance 10–15+ years as Senior EA, Chief of Staff, or operations leader, with proven launch/scale-up achievements Hands-on people management and coaching experience Fluent in English; business operations acumen covering finance, procurement, vendor management, and logistics Flexible working hours—India/U.S. overlap; travel readiness (India/USA) Builder’s mindset—clarity, confidentiality, results-focus, and systemic thinking Success Metrics Office operational with SLAs in 90–120 days Core team recruited and productive, meeting time-to-hire and quality standards Cross-border cadence established (>95% on-time U.S. delivery) Strong budget discipline and compliance posture If you’re driven to build and scale global operations and be an empowered partner to the Managing Director, let’s connect. Apply via LinkedIn or message for a confidential conversation. See www.hubot.us for a detailed overview. #ExecutiveAssistant #ChiefOfStaff #MumbaiJobs #IndiaJobs #GlobalOps #BackOffice #CDMO #ScaleUp #OperationsLeadership
Technical Writer – Quality & Manufacturing Documentation (India, supporting U.S. Operations) 📍 Mumbai, India | Full-Time | On-site (with U.S. overlap) Hubot, Inc. (CDMO) — a fast-growing contract development and manufacturing organization specializing in liquid and aerosol filling for personal care and pharmaceutical brands — is hiring a Technical Writer to support our U.S. operations . This role owns the authoring, editing, and QA-grade review of production and quality documentation, ensuring our records are clear, compliant, right-first-time , and ready for release. You will collaborate daily with U.S. Quality, Manufacturing, R&D, and Supply Chain teams to draft, revise, and approve specifications, batch records, SOPs/WIs, process flows, annual product reviews (APR/PQR), and release documentation — operating within Hubot’s Quality Management System (QMS) and Good Documentation Practices ( GDP ). What You’ll Do Production & Quality Documentation Draft, edit, and peer review batch production records (BPR/BMR), packaging records, and line logs to GDP standards Prepare and maintain raw material, packaging, in-process, and finished product specifications ; manage redlines and revision history Compile product release packages ; verify completeness vs. specifications, CoA/CoC, deviations/CAPA, and test results; sign off as authorized under QMS delegation Create and maintain APR/PQR reports (trend OOS/OOT, deviations, complaints, stability, and yield/cycle-time metrics) QMS & Controlled Documents Author, revise, route, and approve controlled documents (SOPs, WIs, forms, process maps) through electronic DMS/eQMS Ensure change control records (rationale, impact assessment, training, effectiveness checks) are complete and audit-ready Support document readiness for audits (internal, client, and regulatory); retrieve records and respond to document requests Cross-Functional Partnering (U.S.–India) Work closely with U.S. QA/QC, Manufacturing, Engineering, Validation, and Regulatory teams; align on templates, styles, and release criteria Standardize document templates and visual process flows (swimlanes, SIPOC, RACI) to simplify training and execution Support new product introductions by drafting master records/specs and routing through change control Compliance & Standards Apply cGMP/GDP and relevant standards/regulations: 21 CFR 210/211 , 21 CFR 111/820 (as applicable), ISO 9001/13485 , ISO 22716 , ICH Q7/Q10 terminology Uphold data integrity (ALCOA+) principles; ensure every record is attributable, legible, contemporaneous, original, accurate Tools Work within eQMS/DMS (e.g., MasterControl, Veeva, TrackWise, ETQ, or similar); collaborate in LIMS/ERP contexts; advanced MS Word/Excel/PowerPoint , Adobe Acrobat; Visio/Lucidchart for flows Qualifications Education: Bachelor’s in Life Sciences, Pharmacy, Engineering, Technical Communication, or related discipline PHARMACEUTICAL EXPERIENCE MANDATORY Experience: 5+ years in GMP technical writing / document control / QA documentation within pharmaceutical, personal care/OTC, medical device, or CDMO settings Demonstrated Strengths: Expert command of GDP and controlled document lifecycles (creation → review → approval → issuance → archival) Proven experience drafting batch records, specifications, SOPs/WIs , APR/PQR, and release documentation Familiarity with change control, deviations/CAPA, complaints, OOS/OOT record structures Excellent written English; meticulous attention to detail; comfort editing for clarity, accuracy, and consistency Success working cross-time-zone with U.S. teams; strong ownership, responsiveness, and follow-through Nice to Have: Exposure to validation documentation (IQ/OQ/PQ), stability protocols/reports, labeling/IFU control, and training curricula Schedule & Location Mumbai on-site role with regular U.S. time-zone overlap (evening India hours as needed for reviews/meetings) Success Metrics (first 6–12 months) Right-First-Time documentation ≥ 98% (zero critical GDP errors) On-time routing/approval ≥ 95% per SLA Document cycle time reduced by 20–30% via templates and standardized flows Audit support: zero document-related major/critical findings Why Join Hubot? 🚀 Sustained Growth: Hubot grows 25–30% YoY , with strong momentum through 2030 🌟 Employer Reputation: 4.8 Glassdoor | 4.6 Indeed | 95% recommend | Work Wellbeing 78 🧭 Impact & Visibility: Your work enables product release and regulatory confidence across the U.S. network 📈 Career Path: Senior Technical Writer → Documentation Lead → Quality Systems/Regulatory Documentation Benefits Competitive compensation; health benefits; paid time off; learning & development; opportunities to collaborate with U.S. stakeholders and broaden your QA/Regulatory skill set. Hubot, Inc. is an Equal Employment Opportunity / Affirmative Action Employer . For Staffing & Recruitment Agencies We do not accept unsolicited CVs or applications. Hubot, Inc. works with preferred recruitment agencies under approved terms and conditions . By contacting Hubot or submitting candidates, you agree to operate under Hubot’s standard terms.