Hiring Rail and Trucking Procurement Support-Vikhroli EAST

Rail & Truck procurement support position for VIKHROLI EAST LOCATION

Role Purpose

Procurement function in IBS for Rate Engine (MRE) Maintenance and support TMS Go-Live and Tethering across Rail and Trucking procurement.

Key Responsibilities

1. (MRE) System Specialist Support

• Upload and maintain Truck, Rail, and Barge rates, extensions, surcharge governance, and validation in MRE, coordinating with Procurement Category Managers to ensure valid rate cards.
• Configure corridors, rates, vendors, and allocations in MRE to support Maersk TMS go-live.
• Maintain MRE rates before TMS execution, support spot sourcing for capacity gaps, manage SMDS/NFTP/FACT compliance, raise SNOW tickets, and update CPT/MPT as needed.
• Maintain accurate allocation logic and business shares in MRE and Maersk TMS.
• Manage Split/Rail Combined RCO rates, multimodal structures in MRE, and customer-based surcharge updates.
• Update vendor attributes, contracts, validity extensions, compliance requirements, location master validation, geocode mapping, and data cleansing in TMS and MRE.

2. Supporting (Transport Management System) TMS go-live

• Configure TMS corridors, rates, vendors, and allocations for business go-live.
• Monitor daily TMS capacity and upload urgent rates to support execution.
• Monitor spot needs and create, execute, and maintain spot rates in TMS.
• Resolve TMS vendor and stakeholder issues, escalations, and changes with SD, SOM, Product, Digital, and Master Data teams.
• Track TMS transaction issues affecting invoicing and support payment reconciliation.
• Monitor allocation failures, identify root causes, and secure alternate capacity quickly.
• Create seasonal rate structures, capacity plans, and sourcing events in TMS.
• Support TMS integration, UAT, data validation, training, and readiness from Procurement.

3. MIS, Reporting & Analytics

• Maintain

  consolidated trackers

  for all procurement activities (PR, PO, invoice status, contract status, etc.).
• Review and maintain

  dashboards

  for management reporting and addressing data discrepancies.

4. Contract Lifecycle Management

• Signing of Agreement through

  Ironclad / Manual signing

  as per prescribed Global authority matrix and duly approved by respective category Manager.
• Follow up with

  Legal team

  for contract vetting and approvals.
• Maintain a

  centralized contract database

  in common folder.
• Track vendor contracts, renewals, and expiries, and escalate upcoming deadlines.

5. Stakeholder & Cross-Functional Coordination

• Act as a bridge between Procurement,

  Legal, Finance, Operations, and Business Units

  .
• Coordinate with

  Finance team

  for any query in day-to-day operations.
• Escalate unresolved issues to the Procurement Manager on time.

6. Compliance & Governance

• Ensure every procurement activity follows the Investment Authority Matrix and

company policy.

• Track and flag any non-compliance (missing approvals, missing backup documents).
• Support in ensuring vendor compliance with statutory and internal requirements (GST, PAN, certifications).
• Assist in internal and external audit processes by providing data and records.

Skills & Competencies

• Strong knowledge of

  Power BI

  ,

  MS Office

  (pivot tables, lookups, dashboards).
• Experience in

  ERP/procurement tools (SAP, Keelvar etc.)

  preferred.
• Excellent coordination and follow-up skills.
• High attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Basic understanding of contracts, compliance, and finance processes.