Role & responsibilities
Role Overview
We are looking for a practically experienced GeM Portal Executive who can independently manage the complete sales and purchase process through the Government e-Marketplace (GeM) portal. The ideal candidate must have hands-on experience and be able to manage the complete transaction cycle with minimal supervision.
Key Responsibilities
1. GeM Portal Sales & Business Development
- Identify relevant government departments, PSUs, and other government buyers for our products and services.
- Search and identify suitable GeM bids, tenders, and procurement opportunities.
- Review bid documents, eligibility criteria, technical specifications, commercial terms, and submission deadlines.
- Prepare and submit online bids, quotations, and required supporting documents.
- Handle product listings, catalogue management, and pricing wherever applicable.
- Coordinate with internal sales, technical, and commercial teams for bid preparation.
- Track bid status, participate in reverse auctions (RA), and coordinate negotiations where applicable.
- Follow up on purchase orders, order acceptance, delivery schedules, and customer requirements.
2. Complete GeM Order Execution Cycle
- Manage the process from opportunity identification and bid submission through order receipt and execution.
- Coordinate dispatch, delivery documentation, invoicing, and order fulfilment.
- Handle online order processing, invoice submission, and payment follow-ups through the portal.
- Coordinate with government customers to resolve order-related issues, complaints, and documentation requirements.
- Maintain records of bids, orders, invoices, payments, and pending activities.
3. GeM Procurement & Purchase
- Independently handle purchasing activities through the GeM portal.
- Search for products, suppliers, and suitable procurement options.
- Review product specifications, seller credentials, prices, delivery terms, and applicable taxes.
- Process purchases through applicable GeM procurement methods, including direct purchase, bidding, and reverse auction, as permitted by procurement rules.
- Coordinate with suppliers for quotations, availability, delivery timelines, and required documentation.
- Track purchase orders, deliveries, invoices, and payment-related documentation.
- Maintain purchase records and ensure compliance with applicable GeM procedures.
4. Documentation & Reporting
- Maintain a database of bids, quotations, purchase orders, sales orders, and payment status.
- Prepare regular reports on opportunities, submitted bids, order conversion, sales, purchases, and pending payments.
- Ensure accuracy of documentation and timely completion of portal activities.
- Keep updated with GeM portal procedures, guidelines, and changes in procurement requirements.
Preferred candidate profile
Required Skills & Qualifications
- Graduate Engineers/Graduates in any discipline; commerce, business administration, or engineering qualifications are an advantage.
- 25 years of practical experience working on the GeM portal.
- Hands-on experience in both GeM sales/bidding and purchase/procurement activities.
- Ability to independently manage the complete GeM transaction cycle.
- Practical knowledge of bid submission, reverse auctions, purchase orders, invoicing, and order tracking.
- Good knowledge of MS Excel, documentation, and online procurement systems.
- Strong coordination, follow-up, and communication skills.
- Ability to work independently and meet deadlines.
Ideal Candidate Profile
- Has personally worked on the GeM portal and can demonstrate practical experience.
- Understands the complete process, not just portal registration or basic data entry.
- Can identify business opportunities and convert them into orders.
- Can manage both selling and purchasing activities with minimal supervision.
- Is proactive, detail-oriented, and comfortable coordinating with government buyers and suppliers.
Compensation & Benefits
- Salary: 20,000–30,000 per month, based on practical experience and competency.
- Opportunity to work with an established industrial engineering and solutions company.
- Professional growth in government sales, e-procurement, and business development.
