Front Office & Admin Executive

Job Description: Admin & Inventory Executive

Company: Multimedia Communication Pvt. Ltd.

Location: Green Park / Gulmohar Park, New Delhi

Job Type: Full-time

Job Overview

We are looking for an organised and detail-oriented Admin & Inventory Executive to manage company assets, event inventory, travel bookings, employee expenses, and administrative operations. The candidate will be responsible for maintaining accurate records, coordinating logistics, and ensuring timely expense verification and settlement.

Key Responsibilities

• Maintain and track event assets, equipment, materials, and inventory.
• Manage the issue, return, storage, and movement of event assets for different projects.
• Maintain inventory registers and update records of available, damaged, or missing items.
• Handle travel bookings, hotel reservations, transportation, and other event-related logistics.
• Maintain employee expense records, verify bills and receipts, and coordinate expense reimbursements and settlements.
• Track event-related expenses, vendor bills, advances, and pending payments.
• Coordinate with employees, vendors, accounts, and production teams for documentation and approvals.
• Prepare daily, weekly, and monthly reports related to inventory, expenses, and administrative activities.
• Maintain proper documentation and ensure all records are accurate and up to date.

Required Skills

• Proficiency in MS Excel, Google Sheets, and basic computer applications.
• Good record-keeping, data management, and documentation skills.
• Understanding of inventory management, expense tracking, and reimbursement processes.
• Strong organisational, coordination, and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with inventory or expense management software is an advantage.

Preferred Candidate

• Experience in administration, inventory management, operations, or accounts support.
• Experience in event management, production, or the hospitality industry is preferred.
• Candidates who can independently manage records, follow up on pending expenses, and coordinate with different teams will be preferred.

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person