Front office & Admin

Key Responsibilities:

Front Office & Administrative Management:

• Greet and assist visitors, clients, and employees in a professional manner.
• Handle and manage incoming calls, emails, and correspondence.
• Maintain a clean and organized reception area.
• Coordinate and manage courier services (incoming & outgoing).
• Support HR and management with general administrative tasks.

Billing & SAP Management:

• Prepare and process invoices, purchase orders, and vendor payments.
• Enter and update data in

  SAP

  for billing, procurement, and stock management.
• Maintain records of office expenses and assist in budget tracking.
• Coordinate with the finance team for timely payments and reconciliations.

Inventory & Housekeeping Management:

• Monitor housekeeping supplies, stationery, and other office inventory.
• Maintain stock records and ensure timely replenishment.
• Coordinate with vendors for procurement of office supplies and housekeeping materials.
• Ensure proper upkeep and maintenance of office premises.
• Supervise and coordinate tasks of office boys, housekeeping staff, and security guards.

AMC & Vendor Coordination:

• Oversee

  Annual Maintenance Contracts (AMC)

  for AC, stationery, security, and housekeeping services.
• Ensure timely renewal and servicing of equipment.
• Liaise with vendors to negotiate contracts and service agreements.
• Track vendor performance and resolve any service issues.

Festival Planning & Employee Engagement:

• Plan and coordinate monthly festival decorations and activities for employee engagement.
• Organize office celebrations, cultural events, and special occasions.
• Ensure that decorations and event arrangements are done in a timely manner.

General Office & Facility Management:

• Ensure smooth daily operations of the office.
• Maintain an efficient document filing system.
• Ensure compliance with office policies and guidelines.
• Address and resolve any facility-related issues.

Key Skills & Qualifications:

• Education:

  Bachelor's degree in any discipline (preferred).

• Experience:

  2-5 years in front office, administration, and vendor coordination roles.

• Technical Skills:

• SAP (Billing & Stock Management)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience in handling invoices, vendor coordination, and AMC management.

• Soft Skills:

• Excellent communication and interpersonal skills.
• Highly presentable and professional demeanor.
• Strong organizational and multitasking abilities.
• Ability to handle sensitive information with confidentiality.

• Other Requirements:

• Ability to work independently and take initiative.
• Strong problem-solving skills and attention to detail.
• Creative approach to festival decorations and office engagement activities.

If Interested kindly share your resume on sampada.singh@akums.net