Front Desk/ Receptionist

Job Title: Front Desk Executive / Receptionist
Job Type: Full-Time
Work Mode: On-Site
Department: Administration
Experience: 1–3 Years (Preferred)

Job Summary

We are looking for a well-groomed, confident, and professional Front Desk Executive / Receptionist to manage front office operations and provide administrative support. The ideal candidate should have excellent communication skills, a pleasant personality, and the ability to handle visitors, telephone calls, appointments, and day-to-day office coordination efficiently.

Key Responsibilities

1. Front Desk Management

• Welcome and greet visitors, clients, and business associates professionally.
• Manage incoming telephone calls, transfer calls to the appropriate departments, and take messages when required.
• Handle visitor inquiries and maintain visitor entry records.
• Ensure the reception area remains clean, organized, and presentable.

2. Administrative Support

• Manage incoming and outgoing courier, mail, and document deliveries.
• Maintain records, files, registers, and other office documentation.
• Coordinate appointments, meetings, and conference room bookings.
• Assist with printing, scanning, photocopying, and other routine office tasks.

3. Communication & Coordination

• Coordinate with internal departments, vendors, and external visitors.
• Communicate messages and important updates to the concerned staff.
• Assist in scheduling meetings and ensuring visitors are attended to on time.
• Handle email correspondence and basic office communication.

4. Office Administration

• Monitor stationery and office supply requirements.
• Coordinate with housekeeping and maintenance staff to ensure the office is well maintained.
• Assist with travel arrangements, refreshments, and other administrative requirements when needed.
• Support the Admin and HR teams with routine tasks as required.

Required Qualifications & Skills

• Graduate in any discipline.
• 1–3 years of experience in front desk, receptionist, or office administration roles preferred.
• Excellent verbal and written communication skills.
• Proficiency in MS Office, including Word, Excel, and Outlook.
• Good telephone etiquette and professional interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage responsibilities efficiently.
• Professional appearance, positive attitude, and a customer-oriented approach.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Candidate

The ideal candidate should be punctual, responsible, polite, and proactive, with a professional approach to handling visitors and office responsibilities. Candidates with experience in a corporate office environment will be preferred.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person