Job Description – Front Desk Executive & Administration
Department: Administration
Designation: Front Desk Executive & Admin Executive
Location: Jakkur, Bengaluru
Industry: Real Estate & Property Development
Employment Type: Full-Time
Experience: 1–3 Years
Salary: As per industry standards and candidate experience
About Tula Properties Pvt. Ltd.
Tula Properties Pvt. Ltd. is a real estate development company focused on premium residential developments and managed farmland projects. The company is committed to delivering quality developments through professional management, efficient operations, and customer-centric service.
Job Summary
We are looking for a well-organized, professional, and presentable Front Desk Executive & Admin Executive to manage the front office, visitor coordination, telephone handling, and day-to-day administrative activities at our corporate office.
The ideal candidate should possess excellent communication skills, a welcoming attitude, good coordination abilities, and the capability to maintain a professional office environment while supporting employees, management, clients, vendors, and project teams.
Key Responsibilities
1. Front Desk & Reception Management
- Welcome and attend to visitors, clients, business associates, vendors, and job applicants professionally.
- Manage incoming telephone calls, emails, inquiries, and messages, ensuring timely communication with the concerned departments.
- Maintain visitor registers, appointment schedules, and meeting records.
- Coordinate meeting room bookings and ensure meeting spaces are properly arranged before scheduled meetings.
- Receive and distribute courier, postal mail, documents, and other deliveries.
- Ensure the reception area remains clean, organized, and presentable at all times.
2. Office Administration & Facility Management
- Monitor daily office requirements, including stationery, pantry supplies, drinking water, housekeeping, and other essential provisions.
- Coordinate with housekeeping, maintenance personnel, security, vendors, and service providers to ensure smooth office operations.
- Maintain records of office supplies, inventory, inward and outward materials, and administrative expenses.
- Identify office maintenance requirements and coordinate timely resolution of issues.
- Assist in managing office assets, equipment, access cards, keys, and other administrative resources.
- Support the implementation of office rules, administrative procedures, and workplace discipline.
3. Employee & Internal Coordination
- Assist employees with routine administrative requirements and direct requests to the relevant department.
- Coordinate office arrangements for internal meetings, employee events, and management visits.
- Support HR and Administration in collecting documents, maintaining basic records, and circulating approved internal communications.
- Track employee-related administrative requests and follow up with the concerned teams for closure.
- Maintain confidentiality while handling employee information, company documents, and management communications.
4. Vendor & Project Site Coordination
- Coordinate with vendors and service providers for office supplies, repairs, maintenance, and other administrative services.
- Maintain vendor contact details, quotations, service records, and supporting documents.
- Coordinate with project site offices and internal teams for administrative requirements, deliveries, and document movement.
- Support the arrangement of site visits, client meetings, and other official visits as required.
- Ensure that administrative requests from the Head Office and project locations are recorded, communicated, and followed up appropriately.
5. Documentation & Reporting
- Maintain proper records of visitor entries, couriers, office inventory, maintenance requests, and administrative expenses.
- Prepare routine administrative reports and update trackers as required.
- Assist in preparing purchase requests for stationery, pantry supplies, and other office requirements.
- Ensure relevant bills, invoices, delivery records, and supporting documents are submitted to the Accounts/Finance Department on time.
- Maintain systematic physical and digital filing of administrative documents.
Required Skills & Qualifications
- Graduate in any discipline; candidates with qualifications in Business Administration or Office Management will be preferred.
- 1–3 years of experience in front office, reception, administration, or office coordination.
- Good verbal and written communication skills in English; Kannada and Hindi proficiency will be an advantage.
- Working knowledge of MS Office, email, spreadsheets, and basic office documentation.
- Professional appearance, courteous behaviour, and a customer-oriented approach.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks.
- Good interpersonal skills and the ability to coordinate with employees, clients, vendors, and management.
- Punctual, proactive, responsible, and capable of maintaining confidentiality.
Preferred Candidate Profile
- Experience working in a corporate office, real estate company, construction company, or property development organization.
- Ability to handle administrative tasks independently with minimal supervision.
- Strong follow-up skills and a solution-oriented approach to resolving routine office issues.
- Willingness to coordinate with project sites and support administrative requirements across office locations when necessary.
Key Performance Indicators (KPIs)
Performance will be evaluated based on the following parameters:
- Front Office Management: Professional visitor handling, call management, and appointment coordination.
- Office Readiness: Cleanliness, organization, and readiness of reception and meeting areas.
- Administrative Support: Timely fulfilment of stationery, pantry, maintenance, and other office requirements.
- Record Maintenance: Accuracy and completeness of visitor registers, inventory records, courier logs, and expense documentation.
- Coordination & Follow-up: Timely resolution and closure of administrative requests.
- Cost & Inventory Control: Responsible use of office resources and prevention of unnecessary expenditure or wastage.
- Professional Conduct: Punctuality, communication, confidentiality, and adherence to company policies.
How to Apply
Interested candidates may submit their updated resume highlighting relevant front office and administrative experience, communication skills, and current or expected salary to hr@tulaprojects.com
Tula Properties Pvt. Ltd.
Bengaluru, Karnataka
Pay: ₹360,000.00 - ₹480,000.00 per year
Benefits:
- Cell phone reimbursement
- Health insurance
- Provident Fund
Work Location: In person
