Front Desk cum Admin Senior Executive

Job Title: Front Desk cum Admin Senior ExecutiveJob Summary

We are looking for a dynamic, highly organised, and proactive Front Desk cum Admin Senior Executive to manage front desk operations, administrative activities, property maintenance coordination, and vendor management. The ideal candidate will ensure the smooth functioning of office operations while supporting real estate business activities through broker outreach, communication, and accurate record-keeping.

The candidate should have excellent communication and organisational skills, a professional attitude, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities1. Front Desk & Administrative Operations

• Manage day-to-day front desk and administrative activities to ensure smooth office operations.
• Handle incoming calls, emails, visitor coordination, and general administrative queries professionally.
• Maintain office records, documentation, and administrative reports.
• Coordinate with internal teams, vendors, and external stakeholders to ensure timely completion of tasks.

2. Real Estate Broker Coordination

• Make outbound calls to prospective real estate brokers to introduce and explain available properties.
• Share relevant property details and coordinate with brokers regarding potential business opportunities.
• Maintain accurate daily records of calls, interactions, follow-ups, and broker responses.
• Follow up with brokers regularly and maintain an organised database of contacts and communication records.

3. Facility Management & Property Maintenance

• Coordinate and monitor Annual Maintenance Contracts (AMCs) for office equipment, property infrastructure, and other essential services.
• Oversee housekeeping activities and monitor the quality of work to maintain cleanliness and hygiene.
• Coordinate repairs and maintenance of office infrastructure, furniture, equipment, and other facilities.
• Ensure timely resolution of maintenance issues by coordinating with the relevant vendors and service providers.

4. Vendor & Asset Management

• Manage vendor relationships, service requests, quotations, and maintenance schedules.
• Maintain records of office assets, equipment, inventory, and administrative supplies.
• Monitor office inventory and ensure the availability of essential materials.
• Maintain and coordinate IT equipment, telephone systems, and corporate mobile numbers.

5. IT & Digital Administration

• Use Google Workspace and Microsoft Office for documentation, reporting, communication, and administrative coordination.
• Have a working understanding of social media platforms and the digital ecosystem.
• Use digital tools to maintain records, streamline workflows, and improve administrative efficiency.
• Knowledge of ChatGPT and other AI tools will be an added advantage.

Requirements & Qualifications

• Minimum 3 years of experience in administration, front desk operations, facility coordination, or a related field.
• Excellent verbal and written communication skills.
• Strong organisational, time management, and multitasking abilities.
• Good problem-solving and analytical skills.
• Ability to work independently and collaboratively as part of a team.
• Practical experience in repairs, maintenance coordination, and vendor management.
• Proficiency in Google Workspace and Microsoft Office.
• Familiarity with social media platforms and digital tools.
• Knowledge of ChatGPT and other AI tools will be an added advantage.

Ideal Candidate Profile

The ideal candidate should be professional, well-organised, proactive, and comfortable handling both administrative responsibilities and real estate broker coordination. The candidate must be capable of managing daily operations independently while maintaining accurate records, coordinating maintenance activities, and ensuring a smooth and efficient office environment.

Pay: ₹25,000.00 - ₹56,000.00 per month

Work Location: In person