Finance Assistant(Logistics and Admin support )

Role & responsibilities

Creation and preparation of

• Purchase Order & Internal Check List
• Accounting Vouchers including any alteration, modification (Sales, Purchase ,Payments, Receipts, Contra, and Journal Vouchers)
• Inventory Vouchers (Delivery Note, Stock Journal.

  Follow up

• Customer payment
• Transportation Invoices
• Supplier Invoices
• pending vouchers
• Access to Govt. Online Portals (DHL, FIRST FLIGHT)
• Admin Activities
• Purchase of Office Stationaries, Refreshments and etc.
• Attending Phone Calls.
• Act as the support to senior accountant by providing reports and supporting documents for projects and any other assistance as needed

GENERAL

• Quality

  : Ensure appropriate standards are adhered to in all areas of work.

• Health & Safety:

  Understand Companys Health & Safety Policy and follow all company HSE procedures. Report all accidents or any unsafe conditions in the work place.

• Compliance

  : Adhere to all company HSE policies, procedures, and relevant legal requirements Chemical Handling Rules ).

• Training Participation

  : Attend all mandatory HSE trainings, safety drills, and toolbox talks

• Incident Reporting

  : Immediately report accidents, near-misses, or unsafe conditions to the HSE Officer/Manager.

• Use of PPE

  : Always wear and maintain appropriate Personal Protective Equipment (PPE) as required for the role.

• Emergency Preparedness

  : Understand and follow emergency response procedures, including evacuation, first aid, and fire safety.

• Hazard Identification

  : Proactively identify, assess, and help control workplace hazards.

• Good Housekeeping

  : Maintain cleanliness and orderliness in the work area to prevent hazards

• Training and Development:

  Ensure training has been received before undertaking specific duties and that all training is recorded in training records.

• Human Resource Management:

  Adhere to all HR policies and procedures, to include all absence policies and procedures.

• Communication:

  Communicate within your own department to ensure that all relevant information is forwarded to the appropriate personnel on a regular and timely basis. Provide regular updates to your line manager regarding progress on required duties and the status of any projects

• Equal Opportunities:

  Observe and adhere to the company's Equal Opportunities and Dignity at Work policies ensuring that a neutral and harmonious work environment is maintained in which bullying and/or harassment does not occur.

• Core Competency Framework:

  Ensure that all job specific responsibilities relating to the overall role objective are carried out in accordance with the requirements outlined within the core competency framework.

Environment:

Preferred candidate profile

• Must be proficient with Tally
• Must possess a highly analytical mind that can quickly find solution problems
• Must be able to accurately diagnose problems and identify what caused the problem
• Must be an excellent communicator and a highly motivated individual
• Previous experience in projects is a plus.
• Computer literate especially excel spread sheets and tally
• Good eye for details.
• Methodical and organised.
• Ability to meet deadlines.
• Ability to work under pressure.
• Ability to lead & contribute to team work as necessary.