Job Description: Executive / Senior Executive – ISO Tank Operations
Company: SAR Transport Systems Pvt. Ltd.
Department: Operations – ISO Tank
Job Location: Mumbai
Designation: Executive / Senior Executive – ISO Tank Operations
Experience: 3–5 Years
Industry: Freight Forwarding / Shipping / Logistics
Employment Type: Full-Time
About SAR Transport Systems Pvt. Ltd.
SAR Transport Systems Pvt. Ltd. is a multinational logistics and freight forwarding company with a presence in over 40 countries. With a strong global network and an experienced team of logistics professionals, we provide integrated logistics and supply chain solutions to customers across various industries. We are looking for a detail-oriented and experienced professional to join our Operations team, specializing in ISO Tank Operations. The ideal candidate should have hands-on experience in customer coordination, ISO tank bookings, feeder operations, shipping documentation, vessel coordination, shipment execution and commercial activities.
Key Roles & Responsibilities
1. Customer Service & Booking Management
- Handle customer enquiries, job orders, CRM quotation updates and shipment coordination.
- Arrange and coordinate bookings with shipping lines and feeder operators.
- Coordinate tank linking, equipment availability and tank pickup arrangements.
- Liaise with customers, shipping lines, depots and overseas agents to ensure smooth shipment execution.
- Share booking confirmations and shipment updates with customers and relevant stakeholders.
2. ISO Tank Documentation & Regulatory Compliance
- Prepare and submit Shipping Instructions (SI), AMS, ISF, Draft HBL and other required shipping documents.
- Coordinate Form-13, Shipping Bill handover and documentation approvals.
- Handle documentation for both Hazardous (HAZ) and Non-Hazardous (Non HAZ) cargo.
- Manage MSDS, TC, CLC, DGD and other cargo-related declarations.
- Ensure documentation accuracy and timely submission within prescribed vessel cut-off timelines.
3. Feeder & Vessel Operations
- Coordinate with Vessel Operators and Slot Operators for rate finalization, space allocation and sailing schedules.
- Manage SAR port code forms, SOC sheets and Letters of Indemnity (LOI) as per operator requirements.
- Obtain hazardous cargo approvals from Vessel Operators and First Port of Discharge (FPOD) agents.
- Coordinate Form-13, Form-6 and Pre-Advice through nominated surveyors.
- Manage feeder bookings, tank gate-in, EAL preparation (Excel/Text format) and transshipment vessel planning (TPS).
- Coordinate tank acceptance and loading onto feeder vessels.
- Share feeder details and shipment confirmations with customers and destination agents.
4. Shipment Execution & Documentation
- Monitor tank gate-in, vessel loading and sailing status.
- Prepare and circulate pre-alerts with relevant shipping and commercial documents.
- Follow up for Shipped on Board (SOB) confirmation and share updates with customers and destination agents.
- Coordinate HBL / MBL release with the Accounts team and shipping lines.
- Maintain accurate shipment records, update DSR and upload relevant documents into the system.
5. Commercial & Invoicing Activities
- Coordinate liner invoice approvals and ensure timely updating of charges in the system.
- Handle customer invoicing and purchase booking of liner, terminal, rental, commission and destination invoices.
- Coordinate duty invoice booking and billing of applicable destination charges.
- Monitor free days, detention, demurrage, tank rental and recovery of additional charges.
- Coordinate with the Accounts team for timely vendor payments and invoice settlements.
6. Destination Operations & Tank Return Management
- Coordinate with overseas agents for DDP / DAP shipments and Entry Summary approvals. • Follow up on destination delivery, tank pickup and empty tank return.
- Monitor and coordinate recovery of detention, demurrage, tank damage, heel / residue removal and other additional charges.
- Obtain Delivery Receipt (DR) / Proof of Delivery (POD) and share delivery confirmation with customers.
- Ensure timely closure of destination activities and tank return formalities.
7. System Updates & Job Closure
- Maintain accurate shipment updates in UDF and Daily Status Reports (DSR).
- Ensure timely document uploads and adherence to system procedures.
- Monitor pending operational and commercial activities.
- Coordinate with internal departments to resolve shipment-related issues.
- Ensure complete documentation, billing and final job closure within defined timelines.
Required Qualifications & Skills Educational Qualification
- Graduate in any discipline.
- Preference will be given to candidates with qualifications in Shipping, Logistics or Supply Chain Management.
Experience & Technical Knowledge
- 3–5 years of relevant experience in shipping and logistics operations, preferably in ISO Tank operations.
- Strong understanding of ISO Tank export/import operations and equipment coordination. • Hands-on experience in handling HAZ and Non-HAZ cargo.
- Practical knowledge of feeder operations and coordination with Vessel / Slot Operators.
- Good understanding of shipping documentation, including SI, AMS, ISF, HBL, MBL, SOC, LOI, DGD and EAL.
- Knowledge of terminal procedures, Form-13, Form-6 and Pre-Advice requirements.
- Basic understanding of invoicing, purchase booking and shipment cost control
Key Competencies
- Strong customer service and coordination skills.
- Excellent follow-up and problem-solving abilities.
- Good written and verbal communication skills.
- Ability to manage multiple shipments and meet strict deadlines.
- Strong attention to detail and documentation accuracy.
- Proficiency in MS Excel, MS Outlook and shipment management systems.
Pay: Up to ₹900,000.00 per year
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Application Question(s):
- Can you explain the complete end-to-end process of handling an ISO Tank export shipment, starting from customer enquiry and booking until vessel sailing and tank return? What activities do you coordinate with shipping lines, feeder operators, depots and overseas agents?
- What shipping and regulatory documents have you independently handled for ISO Tank shipments?
- Can you explain the process and importance of SI, HBL, MBL, MSDS, TC, CLC, DGD, LOI, Form-13, Form-6 and Pre-Advice? How would you handle a hazardous cargo shipment requiring vessel operator approval?
- Suppose an ISO Tank shipment is approaching vessel cut-off, but the tank gate-in is delayed and hazardous cargo approval is still pending. How would you coordinate with the customer, depot, shipping line and feeder operator to avoid missing the sailing? How would you monitor additional costs such as detention, demurrage and tank rental?
- What is your current salary & expectation ?
- How soon you can join us?
- Are you comfortable working from Ghatkopar office location?
Education:
Location:
- Mumbai, Maharashtra 400018 (Required)
Work Location: In person
