Executive Secretary

KEY RESPONSIBILITIES

• Manage and prioritize the executive's daily calendar, including scheduling meetings, travel arrangements and personal logistics.
• Serve as the primary point of contact between the executive and internal/external stakeholders, including clients, board members and staff.
• Prepare, edit and proofread formal correspondence, reports, presentations and legal documents.
• Organize board meetings and executive sessions; record accurate minutes and track follow-up actions to ensure deadlines are met.
• Maintain organized physical and digital filing systems and handle confidential business information with high integrity.
• Coordinate special projects, manage office budgets and supervise junior administrative staff where applicable.

QUALIFICATIONS & EXPERIENCE

• Bachelor's Degree in Business Administration, Communications or a related field.
• Minimum 5+ years in a senior administrative or secretarial role, ideally supporting C-suite executives.
• Experience in the Personal Care, Cosmetics industry is preferred.
• Africa experience is added advantage

KEY COMPETENCIES

• Communication
• Organization & Planning
• Confidentiality & Discretion
• Problem Solving
• Time Management
• Multi-tasking
• Attention to Detail
• Advanced MS Office