Executive Secretary

Job Title:

Job Summary:

Key Responsibilities

• Manage the COO/Directors calendar, appointments, meetings, and daily schedule.
• Coordinate and schedule internal and external meetings with doctors, HODs, management, vendors, and other stakeholders.
• Prepare meeting agendas, minutes of meetings (MoM), presentations, and follow-up action points.
• Maintain confidential records, documents, reports, and correspondence.
• Draft and proofread official letters, emails, notices, circulars, and management communications.
• Coordinate with various departments and obtain required reports/data for management review.
• Track pending matters, decisions, and action items and ensure timely follow-up with concerned departments.
• Prepare and maintain MIS reports, dashboards, statements, and presentations as required.
• Handle telephone calls, correspondence, visitors, and communications professionally.
• Assist in preparing management review materials and presentations.
• Maintain proper filing and documentation of executive office records.
• Coordinate travel arrangements, official appointments, and other administrative requirements when required.
• Handle sensitive and confidential information with discretion.
• Perform any other administrative and coordination responsibilities assigned by the COO/Director.

Qualification & Experience

• Qualification:

  Any Graduate; MBA/PG Diploma in Management or Secretarial/Administration qualification preferred.

• Experience:

  3–7 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role.
• Experience in a

  hospital/healthcare organization

  is preferred.
• Excellent communication, drafting, coordination, and organizational skills.
• Proficiency in

  MS Office – Word, Excel, PowerPoint and Outlook/email

  .
• Strong follow-up, time-management, and multitasking abilities.
• Should maintain high standards of

  confidentiality, professionalism, and discretion

  .

Contact Sathya - 8838692621 if interested

Perks and benefits