Key Responsibilities
1. Dispatch Operations & Coordination –
- Handle daily material dispatch operations and ensure timely processing of customer orders.
- Prepare and verify sales invoices, delivery challans, e-way bills, and other dispatch-related documents.
- Coordinate with warehouse teams regarding stock availability, packing, loading, and material dispatch.
- Coordinate with transporters, logistics providers, and courier services for timely shipment arrangements.
- Verify product descriptions, quantities, customer details, delivery addresses, and invoice values before dispatch.
- Track dispatched materials and follow up with transporters until successful delivery.
- Maintain daily dispatch registers, shipment tracking records, and delivery confirmation reports.
- Coordinate with the sales team regarding pending orders, urgent dispatches, and customer delivery requirements.
- Maintain records of pending, completed, and delayed dispatches.
- Handle dispatch-related queries and resolve delivery coordination issues.
- Ensure proper documentation of material movement, stock transfers, and delivery acknowledgements.
- Prepare daily and monthly dispatch reports using MS Excel.
2. Billing & Accounting Operations
- Prepare sales invoices, purchase entries, credit notes, and debit notes using Tally or ERP software.
- Record day-to-day accounting transactions, including receipts, payments, and expenses.
- Maintain customer and vendor ledgers and assist with outstanding payment tracking.
- Perform basic bank reconciliation and ledger verification.
- Maintain petty cash and expense records.
- Coordinate with the warehouse team for stock reconciliation and inventory-related documentation.
- Maintain accurate records of sales, purchases, billing, and dispatch transactions.
- Assist the Finance Head with GST documentation, e-invoicing (where applicable), and basic accounting reports.
- Prepare basic MIS reports and maintain Excel trackers.
- Ensure all invoices and supporting accounting documents are properly maintained and filed.
Required Skills & Knowledge
- Mandatory hands-on experience in Tally Prime / Tally ERP.
- Practical experience in sales billing, invoicing, and dispatch documentation.
- Good working knowledge of MS Excel, including basic formulas, filters, and reporting.
- Knowledge of GST invoices, e-way bills, delivery challans, and transport documentation.
- Experience coordinating with warehouse teams, transporters, and sales departments.
- Basic understanding of inventory management and stock reconciliation.
- Knowledge of customer and vendor ledger maintenance.
- Good communication and coordination skills.
- Ability to manage multiple dispatches and maintain accurate records.
- Strong attention to detail and ability to meet daily operational deadlines.
Preferred Candidate Profile
- 2–5 years of relevant experience in dispatch, billing, accounts, or commercial operations.
- Candidates currently working as Dispatch Executive, Billing Executive, Accounts & Dispatch Executive, Commercial Executive, or Logistics & Billing Coordinator.
- Mandatory Requirement: Proficiency in Hindi is required
- Previous experience in manufacturing companies, building materials, construction chemicals, trading companies, or distribution businesses.
- Practical experience in handling customer invoices, stock movement, transport coordination, and Tally entries.
- Candidates who have independently handled daily billing and dispatch activities will be given preference.
Pay: ₹18,000.00 - ₹25,000.00 per month
Work Location: In person
