Key Roles and Responsibilities: I. Procurement & Purchase Management: Vendor Management: Identify, evaluate, and establish relationships with reliable suppliers, vendors, and service providers. Maintain an updated database of approved vendors and their contact information. Conduct regular vendor performance evaluations based on quality, delivery, and cost. Requisition & Order Processing: Receive and review purchase requisitions from various departments. Prepare and issue purchase orders (POs) accurately and in a timely manner. Track the status of orders and ensure on-time delivery. Quotation & Negotiation: Obtain competitive quotations from multiple suppliers for required goods and services. Negotiate pricing, terms, and conditions with vendors to secure the best value for the company. Analyze price proposals, financial reports, and other data to determine reasonable prices. Inventory & Stock Management (if applicable):Monitor inventory levels and coordinate with relevant departments to avoid stockouts or overstocking. Conduct regular stock audits and reconciliation. Payment & Documentation: Verify invoices against purchase orders and goods received notes (GRN). Coordinate with the accounts department for timely vendor payments. Maintain accurate and organized records of all purchase-related documents (POs, invoices, GRNs, contracts). Market Research: Stay informed about market trends, new products, and changes in supply and demand. Identify opportunities for cost savings and process improvements in procurement. II. Administrative Support: Office Management: Ensure the smooth functioning of the office environment. Manage office supplies inventory, procure as needed, and ensure adequate stock levels. Oversee maintenance and repair of office equipment and facilities. Travel & Logistics: Arrange domestic and international travel for staff, including flight bookings, hotel reservations, and visa assistance. Coordinate logistics for company events, meetings, and conferences. Record Keeping & Documentation: Maintain and update various administrative files and databases. Handle incoming and outgoing correspondence (emails, letters, packages). Assist in preparing reports, presentations, and other documents as required. Front Desk & Communication (if applicable):Manage the reception area, greeting visitors and directing inquiries. Handle incoming calls and direct them to the appropriate personnel. Support to Other Departments: Provide general administrative support to various departments as needed. Assist in the onboarding process for new employees (e.g., setting up workstations, providing necessary supplies).