Deputy Manager - MIS - Insurance Company in Mumbai

Graduates with 4+ yrs of experience in Legal documentation & MIS from Mumbai only apply.

Role & responsibilities

Accounting & Finance

• Preparation of Legal Annual budget
• Legal Expenses- preparation of Monthly provision based on forecast and submit to finance by 30th of every month
• Onboarding lawyers, Maintaining approvals and onboarding docs
• Verifying the invoices received and sending to Legal team for approval
• Obtaining Legal team, HOD approval and processing the invoices
• Uploading the invoices in system-
• Coordinating for SAP approval
• Intimate the law firm on payment disbursal. TDS coordination.
• Obtaining Quarterly No Dues Certificate from all law firm- before 10th of next Q

Office management

• Assignment tracker collate and submit on due date, report on long pending assignments
• Team Activity / Calendar Tracker
• Dashboard & Action plan , update tracker
• Maintaining and updating MIS, Formatting excels.
• MIS and Tracking & Remind team and collate reports
• Travel budget tracking and Arrangements, coordination with admn / Yatra/ Cab service provider,
• Calendar planning for Legal team activities & Setting reminders to team,
• Submission of various reports on due date.
• Preparing PPT decks

POA Process management

• Maintain POA tracker
• Issuing POA as per process.
• Reissuing OLD POA to fresh
• Sending renewal mails
• Renewing POA before expiry.
• Collecting original POA and cancelling POA

Documents management

• Maintaining inward & outward register for legal dept.
• Keeping records of reply send to governments/ important documents in files
• Bonds/ undertaking files
• Executing agreement.
• Filing executed agreement in store room
• Entire legal store / file management
• Legal Library / books management

Office Administration

• Any procurement / purchasing for legal dept.
• Stamp duty procurement & Notary
• Coordaining with Admin for stationaries/ admin requirements
• IT assets management
• GC office documents printing/ scanning
• Legal team engagement tracker

Interested candidates from Mumbai only can share their updated profile to Ms. Nancy Chettiar on hr63@hectorandstreak.com