We are seeking a detail-oriented Payroll and Invoicing Specialist with a minimum of four years of experience to oversee the preparation and processing of our multi-state US payroll and manage invoicing operations, ensuring accurate and timely financial transactions. Proficiency in QuickBooks is essential for this role, as it will be the primary tool for managing payroll and invoicing functions. This position involves maintaining payroll and invoicing records, ensuring compliance with tax and financial regulations, and acting as a primary point of contact for related inquiries. Responsibilities Efficiently manage the full cycle of payroll processing for US employees across multiple states to guarantee precise and timely payments. Handle all aspects of invoicing, including the creation, distribution, and management of invoices, ensuring accuracy and compliance with financial practices. Update and maintain payroll and invoicing records, including but not limited to, employee changes, new hires, terminations, wage adjustments, and client billing details. Ensure adherence to all applicable US federal, state, and local tax regulations; calculate and process necessary payroll taxes including income taxes, Social Security, and Medicare. Stay current with changes in tax legislation and financial regulations, proactively integrating these updates into our payroll and invoicing systems. Generate and distribute accurate payroll and invoicing reports on a regular schedule. Conduct regular audits and reconciliations of payroll and invoicing data to maintain compliance with legal standards and company policies. Provide necessary payroll and invoicing documentation and data during year-end audits for IRS reporting and financial compliance. Serve as the primary contact for employees and clients for any payroll or invoicing related questions or issues, ensuring a high level of customer service. Proactively identify and implement process improvements to enhance payroll and invoicing efficiency and accuracy, including automation and workflow streamlining. Maintain strict confidentiality regarding all payroll, invoicing, and personal employee or client information. Remain informed about changes in employment and financial laws relevant to payroll and invoicing, ensuring organizational compliance. Ensure all payroll and invoicing-related documents and records are managed in accordance with company policies and legal requirements. Assist in the preparation and calculation of reports on compensation, including bonuses and incentives. Respond to ad-hoc payroll and invoicing queries and manage additional tasks as required. Skills and Qualifications At least four years of demonstrated experience in payroll processing and invoicing for a multi-state US workforce. In-depth knowledge of US payroll tax regulations and financial invoicing practices at federal, state, and local levels. Mandatory hands-on experience with QuickBooks for payroll and invoicing functions. Proficiency in other payroll systems such as ADP, Paychex, Workday, or similar tools is a strong plus. Capable of processing complex payroll and financial data accurately and efficiently while ensuring confidentiality. Strong communication skills to effectively manage employee and client inquiries and communicate with internal teams. Ability to prioritize tasks effectively and meet tight deadlines in a fast-paced environment.
We are seeking a detail-oriented Payroll and Invoicing Specialist with a minimum of four years of experience to oversee the preparation and processing of our multi-state US payroll and manage invoicing operations, ensuring accurate and timely financial transactions. Proficiency in QuickBooks is essential for this role, as it will be the primary tool for managing payroll and invoicing functions. This position involves maintaining payroll and invoicing records, ensuring compliance with tax and financial regulations, and acting as a primary point of contact for related inquiries. Responsibilities Efficiently manage the full cycle of payroll processing for US employees across multiple states to guarantee precise and timely payments. Handle all aspects of invoicing, including the creation, distribution, and management of invoices, ensuring accuracy and compliance with financial practices. Update and maintain payroll and invoicing records, including but not limited to, employee changes, new hires, terminations, wage adjustments, and client billing details. Ensure adherence to all applicable US federal, state, and local tax regulations; calculate and process necessary payroll taxes including income taxes, Social Security, and Medicare. Stay current with changes in tax legislation and financial regulations, proactively integrating these updates into our payroll and invoicing systems. Generate and distribute accurate payroll and invoicing reports on a regular schedule. Conduct regular audits and reconciliations of payroll and invoicing data to maintain compliance with legal standards and company policies. Provide necessary payroll and invoicing documentation and data during year-end audits for IRS reporting and financial compliance. Serve as the primary contact for employees and clients for any payroll or invoicing related questions or issues, ensuring a high level of customer service. Proactively identify and implement process improvements to enhance payroll and invoicing efficiency and accuracy, including automation and workflow streamlining. Maintain strict confidentiality regarding all payroll, invoicing, and personal employee or client information. Remain informed about changes in employment and financial laws relevant to payroll and invoicing, ensuring organizational compliance. Ensure all payroll and invoicing-related documents and records are managed in accordance with company policies and legal requirements. Assist in the preparation and calculation of reports on compensation, including bonuses and incentives. Respond to ad-hoc payroll and invoicing queries and manage additional tasks as required. Skills and Qualifications At least four years of demonstrated experience in payroll processing and invoicing for a multi-state US workforce. In-depth knowledge of US payroll tax regulations and financial invoicing practices at federal, state, and local levels. Mandatory hands-on experience with QuickBooks for payroll and invoicing functions. Proficiency in other payroll systems such as ADP, Paychex, Workday, or similar tools is a strong plus. Capable of processing complex payroll and financial data accurately and efficiently while ensuring confidentiality. Strong communication skills to effectively manage employee and client inquiries and communicate with internal teams. Ability to prioritize tasks effectively and meet tight deadlines in a fast-paced environment.
We are seeking a detail-oriented Payroll and Invoicing Specialist with a minimum of four years of experience to oversee the preparation and processing of our multi-state US payroll and manage invoicing operations, ensuring accurate and timely financial transactions. Proficiency in QuickBooks is essential for this role, as it will be the primary tool for managing payroll and invoicing functions. This position involves maintaining payroll and invoicing records, ensuring compliance with tax and financial regulations, and acting as a primary point of contact for related inquiries. Responsibilities Efficiently manage the full cycle of payroll processing for US employees across multiple states to guarantee precise and timely payments. Handle all aspects of invoicing, including the creation, distribution, and management of invoices, ensuring accuracy and compliance with financial practices. Update and maintain payroll and invoicing records, including but not limited to, employee changes, new hires, terminations, wage adjustments, and client billing details. Ensure adherence to all applicable US federal, state, and local tax regulations; calculate and process necessary payroll taxes including income taxes, Social Security, and Medicare. Stay current with changes in tax legislation and financial regulations, proactively integrating these updates into our payroll and invoicing systems. Generate and distribute accurate payroll and invoicing reports on a regular schedule. Conduct regular audits and reconciliations of payroll and invoicing data to maintain compliance with legal standards and company policies. Provide necessary payroll and invoicing documentation and data during year-end audits for IRS reporting and financial compliance. Serve as the primary contact for employees and clients for any payroll or invoicing related questions or issues, ensuring a high level of customer service. Proactively identify and implement process improvements to enhance payroll and invoicing efficiency and accuracy, including automation and workflow streamlining. Maintain strict confidentiality regarding all payroll, invoicing, and personal employee or client information. Remain informed about changes in employment and financial laws relevant to payroll and invoicing, ensuring organizational compliance. Ensure all payroll and invoicing-related documents and records are managed in accordance with company policies and legal requirements. Assist in the preparation and calculation of reports on compensation, including bonuses and incentives. Respond to ad-hoc payroll and invoicing queries and manage additional tasks as required. Skills and Qualifications At least four years of demonstrated experience in payroll processing and invoicing for a multi-state US workforce. In-depth knowledge of US payroll tax regulations and financial invoicing practices at federal, state, and local levels. Mandatory hands-on experience with QuickBooks for payroll and invoicing functions. Proficiency in other payroll systems such as ADP, Paychex, Workday, or similar tools is a strong plus. Capable of processing complex payroll and financial data accurately and efficiently while ensuring confidentiality. Strong communication skills to effectively manage employee and client inquiries and communicate with internal teams. Ability to prioritize tasks effectively and meet tight deadlines in a fast-paced environment.