To coordinate and execute customs clearance, import/export documentation, freight forwarding, and logistics activities to ensure the timely, compliant, and cost-effective movement of aerospace consumables, spare parts, and other materials. The role involves coordination with customs brokers, freight forwarders, shipping lines, transporters, and internal departments to ensure smooth material movement.
2. Key Responsibilities
A. Customs Clearance & Documentation
- Coordinate import and export customs clearance activities for air, sea, and other applicable modes of transportation.
- Prepare, verify, and maintain import/export documentation, including commercial invoices, packing lists, Bills of Entry, Shipping Bills, Bills of Lading, Airway Bills, and other relevant documents.
- Coordinate with Customs House Agents (CHAs), customs brokers, freight forwarders, and other relevant authorities for timely clearance.
- Verify HS codes, product descriptions, quantities, declared values, and applicable duties in coordination with the concerned teams and customs broker.
- Coordinate documentation for duty exemptions, concessions, and other applicable customs benefits, wherever relevant.
- Monitor the status of Bills of Entry, Shipping Bills, duty payments, examination, assessments, and customs release.
- Ensure proper documentation and compliance with applicable customs regulations and import/export procedures.
- Coordinate clearance of regulated, hazardous, or temperature-sensitive materials, wherever applicable, ensuring the necessary documentation and handling requirements are fulfilled.
- Maintain records of customs documents, duty payments, clearance charges, and shipment-related correspondence.
B. Freight Forwarding & Logistics Coordination
- Coordinate domestic and international shipments through air freight, sea freight, courier, and road transportation.
- Obtain freight quotations from service providers and compare rates, transit times, and service reliability.
- Coordinate with suppliers, customers, freight forwarders, and transporters to arrange shipment pickups, dispatches, and deliveries.
- Track shipment movement and proactively follow up on delays, transit issues, and pending deliveries.
- Coordinate with overseas suppliers for shipment readiness, pickup arrangements, shipping instructions, and dispatch documentation.
- Ensure timely sharing of shipping documents and shipment updates with the concerned internal departments.
- Monitor shipment schedules and coordinate delivery timelines with the Purchase, Sales, Stores, and Inward teams.
- Arrange transportation from ports, airports, customs facilities, and warehouses to the designated delivery locations.
- Coordinate urgent shipments and expedite deliveries wherever required.
- Ensure proper handling and transportation arrangements for aerospace consumables, including paints, chemicals, adhesives, sealants, and other materials requiring specific storage or transportation conditions.
C. Cost Control & Vendor Coordination
- Obtain and compare quotations for freight, customs clearance, transportation, and other logistics services.
- Verify freight invoices, customs clearance bills, transportation charges, and other logistics-related expenses against quotations and agreed rates.
- Coordinate with Accounts for verification and processing of vendor invoices and payments.
- Maintain shipment-wise records of freight costs, clearance charges, duties, demurrage, detention, and other applicable expenses.
- Identify opportunities to reduce logistics costs without compromising delivery timelines, quality, or compliance.
- Follow up with service providers regarding billing discrepancies and unexpected charges.
D. Shipment Monitoring & Internal Coordination
- Maintain an updated shipment tracking sheet covering shipment details, supplier/customer information, expected arrival dates, clearance status, pending documents, and delivery status.
- Monitor shipments from dispatch to final delivery and escalate delays or discrepancies to the reporting manager.
- Coordinate with the Purchase Department for import shipment planning and supplier follow-ups.
- Coordinate with the Sales Department for customer delivery schedules and urgent dispatch requirements.
- Coordinate with the Inward and Stores teams to ensure timely receipt and documentation of incoming materials.
- Inform relevant departments about expected arrivals, shipment delays, customs holds, and delivery commitments.
- Ensure all shipment-related records are updated and readily available for internal reviews and audits.
E. Compliance, Quality & Record Management
- Follow the company's applicable Quality Management System (QMS), work instructions, and documented procedures.
- Maintain accurate and traceable records of import/export shipments, customs clearance, freight forwarding, and logistics activities.
- Ensure appropriate documentation and handling requirements are followed for DG/non-DG shipments, wherever applicable.
- Coordinate with the Quality Department for shipments requiring special handling, temperature monitoring, shelf-life controls, or specific storage conditions.
- Support internal and external audits by providing relevant shipment records and documentation.
- Identify documentation errors, shipment discrepancies, and recurring logistics issues, and report them for corrective action.
- Ensure confidentiality and proper control of commercial, supplier, customer, and shipment-related information.
3. Required Qualifications
- Bachelor's degree in Logistics, Supply Chain Management, International Trade, Commerce, or a related field.
- Additional certification or training in customs clearance, freight forwarding, or import/export documentation will be an advantage.
4. Experience
- 2–5 years of experience in customs clearance, freight forwarding, import/export documentation, or logistics coordination.
- Experience handling international shipments and coordinating with customs brokers and freight forwarders is preferred.
- Experience in aerospace, aviation, engineering, manufacturing, or industrial supply chain operations will be an added advantage.
5. Technical Skills & Competencies
- Knowledge of import/export procedures and customs clearance documentation.
- Understanding of freight forwarding, shipment tracking, and transportation coordination.
- Familiarity with HS codes, Bills of Entry, Shipping Bills, Airway Bills, and Bills of Lading.
- Knowledge of Incoterms and their application in international shipments.
- Familiarity with DG/non-DG shipment documentation and handling requirements.
- Basic understanding of customs duties, freight charges, demurrage, and detention.
- Proficiency in MS Excel, email communication, and shipment tracking systems.
- Strong documentation, coordination, follow-up, and problem-solving skills.
- Ability to manage multiple shipments and meet time-sensitive delivery requirements.
6. Key Performance Indicators (KPIs)
- Customs Clearance Turnaround Time: Timely completion of customs clearance within planned timelines.
- Documentation Accuracy: Percentage of shipments processed without documentation errors or clearance-related discrepancies.
- On-Time Delivery: Percentage of shipments delivered within the committed timelines.
- Logistics Cost Control: Adherence to approved freight and clearance budgets.
- Shipment Tracking & Updates: Timely updating of shipment status and communication of delays.
- Demurrage & Detention Control: Minimization of avoidable demurrage, detention, and storage charges.
- Compliance & Record Maintenance: Accuracy, completeness, and traceability of shipment documentation.
- Vendor Coordination: Timely resolution of issues involving customs brokers, freight forwarders, and transporters.
Job Type: Full-time
Pay: ₹35,000.00 - ₹40,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Application Question(s):
- The job location is Taloja MIDC. Kindly apply only if you are comfortable commuting to and working at this location.
- What is your notice period?
- What is your current salary and expected salary?
- Do you have experience working in the import industry?
Experience:
- Customs and Logistics: 1 year (Required)
Work Location: In person
