Coorg Wilderness Resort & Spa, Madikeri (Unit of Paul John Resorts & Hotels

Hotel Store Executive is responsible for managing store operations, including inventory control, stock management, and supplier relations. Key duties include tracking inventory, placing orders, receiving and dispatching goods, maintaining stock records, ensuring store cleanliness and preparing reports etcc, Must keep accurate records of all inventory and stock, and be able to identify when supplies are running low and need to be replenished. Role & responsibilities :- Maintain accurate inventory records, including tracking stock movement. Plan stock requirements and place orders with vendors.. Ensure compliance with health, safety, and security standards within the store area. Prepare daily, weekly, and monthly stock reports. Track expenses and manage budgets related to the store. Able to follow standards for issuing and receiving stock within the stores area of operation. Monitor and take inventory regularly to compile orders based on par levels or needs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Monitor PAR levels for all food items to ensure proper levels. Responsible for storage of both food & beverage and operational stock. Responsible for the day-to-day check on the storage facilities for upkeep and hygiene. Responsible for verifying all goods arrived as per the agreed purchase, delivery note, and agreed quantity had been received. Refuse acceptance of damaged, unacceptable, or incorrect items. Ensure cleanliness of all areas, keeping storage areas clean & tidy and in strict compliance with hygiene regulations. Ensure all store requisitions are signed by concerned Department Heads (HODs) and approved by FC/GM depending upon the hotels operations procedure. Ensure the quantity requested and the quantity issued always match. Ensure the store requisition form is signed by the person collecting the goods and entered into the Inventory/Materials Management System. Post all invoices using the MMS – Material Management System. Conduct inventory audits to determine inventory levels and needs. Conduct physical stock audits regularly as advised by the Financial Controller (FC) and the physical count is to be tallied with the inventory count from the MMS – Material Management System. Any differences between the manual count and MMS software have to be investigated and the information to be given to the Finance Department. Assist the Accounts Payable Clerk / Payable assistant in finding out any cost discrepancies. Complete requisition forms for inventory and supplies. Extend all requisitions daily and update the inventory management software/system. Work closely with Purchasing to order and receive items and equipment. Troubleshoot any vendor delivery issues and oversee/follow up on the return process. Follow up on documentation of after-hours issues ensuring it is by established internal controls and procedures. Adhere to all Health and Safety procedures particularly relating to food and beverage items. Ensure uniform and personal appearance are clean and professional. Speak with others using clear and professional language. Keep accurate recordings of all incoming and outgoing goods. Identify and report any slow-moving items to avoid over-purchasing. Verify and track received inventory and complete inventory reports and logs. Perform any other duties as assigned by the management or supervisors. Preferred candidate profile : Positive attitude and good communication skills. Flexibility to respond to a range of different work situations. Ability to work on your own or as part of a team. Have a good eye for detail. Familiar with Materials Management system Familiar with Inventory Management Software. Must have basic computer skills for the day-to-day operation.