WE ARE HIRING: COMPANY SECRETARY (CS)
Position: Company Secretary – Full-Time
Organisation: Mahabodhi Global Foundation / Associated Group Entities
Location: Greater Noida, Uttar Pradesh (Near Gaur City)
Employment Type: Full-Time | Permanent
Work Mode: Work from Office
Salary: Competitive, commensurate with qualification and experience
Joining: Immediate joiners preferred
About the Role
Mahabodhi Global Foundation is looking for a qualified, experienced and professionally competent Company Secretary (CS) to independently manage corporate secretarial functions, Companies Act compliance, ROC/MCA filings, corporate governance, statutory documentation and regulatory coordination across the organisation and its associated entities.
The candidate will be responsible for ensuring that all applicable corporate and statutory compliances are completed accurately and within prescribed timelines. The role requires direct coordination with the Board of Directors, management, Chartered Accountants, auditors, legal professionals, banks, government authorities and regulatory bodies.
The selected candidate should be capable of handling statutory filings and professional certifications within the scope of applicable law, with appropriate authority to sign and authenticate documents as an authorised company signatory wherever legally permitted.
Educational Qualification & Experience
- Mandatory Qualification: Qualified Company Secretary (CS), holding Associate or Fellow Membership of the Institute of Company Secretaries of India (ICSI).
- Experience: Minimum 3–5 years of relevant post-qualification experience in a corporate, professional or consultancy environment.
- Candidates with experience handling multiple companies, group entities, societies, foundations, trusts or other associated organisations will be preferred.
- Strong practical knowledge of the Companies Act, 2013, MCA/ROC procedures, corporate governance and statutory compliance is essential.
- Experience in handling independent ROC filings, Board processes, corporate restructuring, registrations and regulatory documentation will be an added advantage.
Preference: Candidates with hands-on experience in end-to-end company secretarial operations, independent statutory filing, corporate restructuring, legal documentation and coordination with CA, auditors, banks and government authorities will be given preference.
Key Responsibilities
1. Corporate Secretarial & Companies Act Compliance
- Independently manage applicable compliances under the Companies Act, 2013, rules and other relevant corporate laws.
- Maintain statutory records, registers, minutes books, resolutions, declarations and corporate documents.
- Monitor annual, event-based and periodic compliance requirements across associated companies.
- Ensure compliance with applicable Secretarial Standards (SS-1 and SS-2) and corporate governance requirements.
- Advise management and the Board on statutory obligations, responsibilities and compliance requirements.
2. ROC & MCA Filings
- Independently prepare, verify, coordinate and file applicable ROC/MCA forms and returns, including AOC-4, MGT-7/MGT-7A, DIR-3 KYC, DIR-12, PAS-3, ADT-1, DPT-3, MSME-1, MGT-14 and other applicable forms.
- Handle incorporation-related and post-incorporation compliances, changes in directors, registered office, shareholding and authorised capital.
- Monitor MCA portal filings, challans, SRNs, acknowledgements, resubmissions and pending applications.
- Coordinate with the Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA) and other regulatory authorities.
- Ensure accurate preparation, timely submission and proper preservation of statutory filing records.
3. Board Meetings & Corporate Governance
- Plan, convene and coordinate Board Meetings, Committee Meetings, Annual General Meetings (AGM) and Extraordinary General Meetings (EGM).
- Prepare notices, agendas, explanatory statements, attendance records, minutes and Board resolutions.
- Maintain minutes books and statutory registers in accordance with applicable provisions.
- Coordinate with directors and management for approvals, declarations, disclosures and statutory requirements.
- Implement appropriate corporate governance practices and maintain a proper decision-making and approval trail.
4. Statutory Registers, Shareholding & Corporate Records
- Maintain registers of members, directors, KMP, charges, loans, investments and other applicable statutory registers.
- Manage share capital records, shareholding patterns, allotments, transfers and related statutory documentation.
- Maintain records relating to beneficial ownership, significant beneficial owners (SBO), related-party transactions and disclosures, wherever applicable.
- Track changes in directors, shareholders, authorised signatories and other corporate particulars.
- Maintain updated master data and corporate records for all associated entities.
5. Legal Documentation, Agreements & Regulatory Coordination
- Draft, review and coordinate Board resolutions, agreements, MOUs, declarations, undertakings, authorisations and corporate correspondence.
- Coordinate legal documentation relating to business operations, government projects, tenders, contracts and institutional engagements.
- Coordinate with advocates, legal consultants, CA, auditors and other authorised professionals.
- Assist management in corporate restructuring, mergers, acquisitions, transfer of assets/liabilities, changes in ownership and other corporate matters, as applicable.
- Handle regulatory notices, replies, clarifications, applications and compliance-related correspondence.
6. Statutory Audits, Annual Filings & Professional Coordination
- Coordinate with statutory auditors, internal auditors, Chartered Accountants and tax professionals.
- Facilitate preparation of annual reports, Board reports, directors' reports and applicable financial and secretarial disclosures.
- Coordinate annual statutory filings, audit-related documentation and compliance certifications.
- Monitor audit observations, pending compliances and corrective actions.
- Coordinate secretarial audit requirements and professional certification through eligible practising professionals wherever required.
7. Banking, Financial & Authorisation Documentation
- Coordinate Board resolutions and corporate authorisations for bank accounts, banking facilities and financial transactions.
- Prepare and maintain documentation relating to Bank Guarantees (BG), Fixed Deposits (FDR), Cash Credit (CC), Overdraft (OD), loans and other banking facilities.
- Coordinate with banks regarding authorised signatories, changes in directors, KYC, mandates and corporate approvals.
- Review corporate documentation required for loan applications, financial facilities, tenders and institutional engagements.
- Maintain records of approved signatories, delegated powers and Board-authorised financial and administrative decisions.
8. Government, PSU & Tender-Related Corporate Documentation
- Prepare and coordinate corporate documents required for government, PSU, statutory body and institutional tenders.
- Provide incorporation certificates, MOA, AOA, PAN, GST, director details, Board resolutions, authorisation letters and other corporate records.
- Coordinate with the tender and accounts teams for eligibility documentation, declarations, undertakings and compliance certificates.
- Ensure consistency and accuracy of corporate information submitted to departments, government portals and tendering authorities.
- Track renewals, registrations, empanelments and corporate documentation required for institutional engagements.
9. Group Entity Compliance & Management Reporting
- Manage and monitor corporate compliance calendars across the organisation and associated entities.
- Maintain entity-wise statutory records, compliance trackers, filing status and pending action reports.
- Provide periodic compliance updates, risk alerts and management reports.
- Coordinate with Accounts, HR, Administration, Tender and Project Teams for corporate documentation and approvals.
- Identify compliance gaps, potential penalties and regulatory risks and recommend timely corrective action.
Signing & Authorisation Responsibilities
The selected candidate must be professionally qualified and capable of independently handling statutory documentation and signing responsibilities within the scope of applicable law.
- Must possess a valid ICSI membership and be eligible to act as Company Secretary.
- Should be capable of signing and authenticating applicable MCA/ROC e-forms and statutory documents as an authorised company signatory, subject to the Companies Act, applicable rules and prescribed requirements.
- Must be willing to take responsibility for the correctness, completeness and timely submission of documents signed or authenticated by them.
- Should be comfortable using their own valid Digital Signature Certificate (DSC), wherever required and legally permitted, with appropriate company authorisation.
- Should be capable of issuing professional certifications only where legally eligible and within the scope of their professional authority.
- Must ensure that no statutory filing, certification or declaration is signed without proper verification and supporting documentation.
Note: The company will provide the necessary Board approvals, appointment documentation, portal access and authorisations as applicable. All signing and certification responsibilities will remain subject to statutory eligibility and applicable professional regulations.
Required Skills & Competencies
- Excellent knowledge of Companies Act, 2013, MCA/ROC procedures and applicable corporate laws.
- Strong practical experience in MCA portal, ROC filings and statutory compliance.
- Thorough understanding of Board procedures, corporate governance and Secretarial Standards.
- Practical knowledge of drafting legal documents, resolutions, notices, minutes and agreements.
- Experience in handling multiple companies and associated entities independently.
- Proficiency in MS Office, Excel, documentation and compliance tracking.
- Strong professional communication and coordination skills.
- High integrity, accountability, accuracy and confidentiality.
- Ability to independently manage statutory deadlines and represent the organisation before relevant authorities within authorised limits.
What We Expect
We are looking for a responsible professional who can take ownership of the organisation's corporate secretarial function, establish a systematic compliance framework, independently handle statutory requirements and provide reliable corporate governance support to management.
The candidate should be proactive, detail-oriented and capable of identifying compliance risks before they become regulatory issues.
How to Apply
Interested and eligible candidates may apply directly through the job portal or email their updated CV to:
Email: info.mahabodhi.in@gmail.com
Email Subject: Application for Company Secretary (CS) – Greater Noida Office
For Queries: +91 9090989851
Important: Candidates must clearly mention their ICSI Membership Number, qualification (ACS/FCS), post-qualification experience, present employment, practical ROC/MCA filing experience, DSC/signing exposure and the number/type of entities independently handled.
Education: Qualified Company Secretary (ICSI Membership Mandatory)
Work Location: In-person | Greater Noida, Uttar Pradesh
Pay: Up to ₹65,000.00 per month
Application Question(s):
- Are you a qualified member of ICSI (ACS/FCS)?
- What is your ICSI Membership Number?
- How many years of post-qualification experience do you have?
- How many companies/entities have you independently handled for ROC/MCA compliance?
- Do you have hands-on experience in independently preparing and filing MCA/ROC forms?
- Do you currently hold a valid DSC and have experience signing/authenticating statutory e-forms?
- What is your current CTC (in LPA)?
- What is your expected CTC (in LPA)?
- What is your notice period?
Work Location: In person
